Title
AUTHORIZATION TO ENTER INTO CONTRACTS WITH CHICAGO UNITED INDUSTRIES, LTD. FOR THE SUPPLY AND DELIVERY OF ATHLETIC FIELD PREPARATION MATERIALS
Body
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or his designee to enter into a contract with Chicago United Industries, Ltd., to supply and deliver athletic field preparation materials. This contractor was selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Chicago United Industries, Ltd.
53 W. Jackson Blvd., Suite 815
Chicago, IL 60604
Company Type: Business Corporation
Year Incorporated: 1984
Majority Interest: Nick Massarella 100%
Contract Period: One [1] year initial term with four [4] one-year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: $126,643.20 for the initial contract term. Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget.
Affirmative Action
Goals: The Minority- and Women-Owned Participation for this contract include: 25% Minority-Owned and 5% Women-Owned.
Scope of Services: Supply and delivery athletic field preparation materials such as baseball infield clay, sports field conditioner, mineral drying agent, and athletic field lining chalk.
II. Award Information (Cont.)
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2021
Source of Funds: 001.8450.8450.620035.01.01.01.00001
IV. Procurement Information
Specification Number: P-20020
Date Advertised: September 30, 2020
Date of Pre-bid Meeting: N/A
Date Bids Due: October 22, 2020
Number of Bids Received: Two (2)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was advertised as an Invitation for Bid (“IFB”). Two (2) bids were received, opened publicly, and read aloud on the bid due date. One bid was found by the Department of Purchasing (“Purchasing”) to be non-compliant and non-responsive with the M/WBE goals and requirements specified in the IFB and removed from consideration. Accordingly, one (1) bid was found by Purchasing to be both responsive and compliant.
The bid was carefully reviewed as to the content of the response relative to the project scope and total cost. Based on the results of the bid review, it has been determined that the lowest responsive and responsible bidder is Chicago United Industries.
V. Explanation
The Department of Cultural and Natural Resources ("DCNR") is responsible for providing athletic field materials throughout the CPD. Through this contract Chicago United Industries, Ltd. will supply and deliver athletic field materials at a fair and reasonable price to meet DCNR's requirements.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS prior to execution of the contract.