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AUTHORIZATION TO ENTER INTO A CONTRACT WITH ANNUVIA LLC 100 (dba SOS TECHNOLOGIES), IN AN AMOUNT NOT TO EXCEED $193, 281.73 TO MAINTAIN AUTOMATIC EXTERNAL DEFIBRILLATORS
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To:The Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or his designee to enter into a contract with Annuvia LLC, to purchase and maintain, as well as train and certify Chicago Park District staff in the use of AED/CPR. The contractor was selected pursuant to a request for proposals.
No work shall commence and no payment shall be made prior to an execution of a written agreement.
II. Award Information
Contractor: Annuvia LLC (dba SOS
Technologies).
Woodruff, Wisconsin 54568
Contract Type: Wisconsin Business Corporation
Contract Period: Two (2), years with two (2), one (1), year extensions.
Authorized Amount: Not-to-Exceed $193,281.73 for the remainder of the final two (2), year extension period.
Scope of Services: To provide, service, and maintain all Park District AED machines. To also provide staff training, including any updating in certification of AED usage and CPR technique and administration, citywide.
Affirmative Action Goals: Minority and Women Owned Business Enterprise participation for this contract includes: 25%minority owned and 5% women owned.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to
attest to the signing of the Agreement and keep an original copy of the agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2020
Source of Funds: 001.8280.8280.623130.00001.01.01.00001
IV. Procurement Information
Specification Number: P-19011
Date Advertised: May 2, 2019
Number of Bids/Received: One (1)
Date Bids Due: May 28, 2019
Bid Evaluation Detail: Lowest responsible and responsive bidders
Procurement History: Project was bid as an IFB
A total of one (1) bid was received, opened, and read aloud, including the lump sum price. The Department of Purchasing (“Purchasing”) reviewed the bid received and found to be responsive to the IFB. Pursuant to Chapter IX, Section D,12 of the CPD Code, a single bid response may be made to a responsible and responsive bidder. Annuvia LLC (dba SOS Technologies) was deemed by Purchasing to be a responsive and responsible bidder. Annuvia identified one (1) City of Chicago certified MBE firm for 25% participation and one (1) City of Chicago certified WBE firm for 5% participation. The bidder is deemed compliant with the MBE/WBE ordinance and Special Conditions. All schedules and letters of certification are provided.
V. Explanation
The State of Illinois requires that the Chicago Park District maintain AED’s in a safe and operating condition. Annuvia will provide maintenance, management, and 24-hour response service for all AED’s in and throughout the Chicago Park District. The company will also provide certified training in AED administration and usage as well as CPR.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq
2. Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4.Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS prior to execution of the contract.