541 N. Fairbanks, Chicago, IL 60611
February 19, 2020-Board Meeting
Title
AUTHORIZATION TO ENTER INTO CONTRACTS WITH ADVANCE SWEEPING SERVICES, INC.
FOR STREET SWEEPING SERVICES
SPECIFICATION NO. P-19020
Body
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or his designee to enter into a contract with Advance Sweeping Services, Inc.to provide Street Sweeping Services district wide. This contractor was selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Advance Sweeping Services, Inc.
1501 Broadway, PO Box 3040
East Chicago, IN 46312
Company Type: Indiana Business Corporation
Year Incorporated: 1985
Majority Interest: Scott Bloom 100%
Contract Period: Two (2) year initial term with three (3) one-year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: $134,000 for the initial contract term. Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget.
Affirmative Action
Goals: The Minority- and Women-Owned Participation for this contract include: 25% Minority-Owned and 5% Women-Owned.
Scope of Services: Street Sweeping services districtwide.
II. Award Information (Cont.)
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2020
Source of Funds: 1.8450.8450.623030.1.1.1.1
IV. Procurement Information
Specification Number: P-19020
Date Advertised: November 13, 2019
Date of Pre-bid Meeting: N/A
Date Bids Due: December 17, 2019
Number of Bids Received: Two (2)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was advertised as an Invitation for Bid (“IFB”) a total of two [2] bids were received, opened publicly, and read aloud on the bid due date. All bids were found by the Department of Purchasing (“Purchasing”) to be compliant and responsive. The bids were carefully reviewed as to the content of the response relative to the project scope and total cost. Based on the results of the bid review, it has been determined that the lowest responsive and responsible bidder is Advance Sweeping Services, Inc. Advance Sweeping identified one (1) certified MBE firm and identified one (1) City of Chicago certified WBE firm for 5% participation. The bidder is deemed compliant with the MBE/WBE ordinance and Special Conditions. All schedules and letters of certification are provided.
V. Explanation
District-wide, the Chicago Park District (“CPD”) requires Street Sweeping Services.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS prior to execution of the contract.