Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH FLOOD BROTHERS DISPOSAL COMPANY FOR WASTE COLLECTION, DISPOSAL AND RECYCLING SERVICES DISTRICTWIDE
SPECIFICATION NO. P-19010
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that the General Superintendent and CEO or his designee enter into a contract with Flood Brothers Disposal Company for the purpose of providing Waste Collection and Disposal Services throughout the Chicago Park District. The contractor was selected pursuant to a Request for Proposals (“RFP”). No work may commence and no payment shall be made to vendor prior to the execution of a written agreement.
II. Award Information
Company: Flood Brothers Disposal Company
17 W 609 14th Street
Oakbrook Terrace, IL 60181
Company Type: Illinois Business Corporation
Majority Interest: See attached letter
Contract Term: One (1) year with four (4) one (1) year extensions.
Contract Amount: $2,864,667.49 for the initial contract term. Expenditures for services under each extension term will be subject to annual appropriation.
Scope of Services: Provide garbage and recycling collection and disposal services Districtwide.
Affirmative
Action Goals: The Minority- and Women-Owned Participation for this contract include: [25]% Minority-Owned and [17]% Women-Owned.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to
attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2019
Source of Funds: 001.8450.8450.623030.00001.01.01.00001
IV. Procurement Information
Specification Number: P-19010
Date Issued: May 18, 2019
Pre-Proposal Meeting: N/A
Number of Proposals Received: One (1)
Date Proposals Due: June 6, 2019
This contract was publicly advertised as a Request for Proposals (“RFP”). One (1) proposal was received on the due date and the proposal was found by the Department of Purchasing (“Purchasing”) to be compliant and responsive.
The Evaluation Committee (“EC”) was comprised of five (5) voting members, all CPD staff. The EC began their evaluation of the proposal at their first meeting on June 17, 2019, and the non-financial proposal was distributed. At the end of their first meeting they decided to send a request for an Oral Presentation. The second meeting was held on June 21, 2019 where the non-financial proposal was discussed and the financial proposal was distributed. Oral Presentation was held on June 25th, and after the presentation the EC decided to request a Best and Final Offer. Purchasing received the Best and Final Offers on June 27th. After review of the Best and Final Offer the EC concluded their evaluation unanimously scoring Flood Brothers Disposal Company the highest.
V. Explanation
The Department of Cultural and Natural Resources requires the services of a company that will: (i) collect all waste that is deposited in and around CPD cans, carts, compactors, containers, and dumpsters at the locations throughout the Park District except the lakefront; and (ii) transport all waste to properly licensed disposal sites and composting facilities. Translating the narrative summary of the scope of services into numbers, annually, it is estimated that the Awardee will collect and dispose: 12,000 tons of waste, 3,000 tons of recyclable materials, and 2,400 cubic yards of organic herbaceous waste. Further, there are approximately 5,000 containers and dumpsters that the Awardee will have to pick up 4-7 times per week during the peak season, May - September, and 1-3 times per week during the off season, October - April. Lastly, in addition to the collection and disposal of waste and recyclable materials, the Awardee will also provide over 950 dumpsters of different sizes throughout the Park District.
Flood Brothers Disposal Company has the experience, capacity, and ability to provide all of the services required in this contract at a fair price. They are the incumbent and have been providing their services to the Park District since 2009. Further, they have been providing their services for over 40 years to municipalities and businesses throughout the Chicago Metropolitan Area. Additionally, they have a large fleet of diverse trucks, equipped with GPS, to serve the Park District. Lastly, they can provide all the dumpsters required and are able to use up to six disposal and composting facilities during the contract term. Therefore, it is in the best interest of the Chicago Park District to award Flood Brothers Disposal Company the Waste Collection, Disposal, and Recycling Services District Wide contract.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become
liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that
any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4) Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete.