Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH AQUA PURE ENTERPRISES, INC. FOR SUPPLY AND DELIVERY OF POOL CHEMICALS AND SUPPLIES DISTRICT WIDE
SPECIFICATION NO. P-19000-R
Body
To: The Honorable Board of Commissioners of the Chicago Park District
It is recommended that an order be entered authorizing the General Superintendent or his designee to enter into a contract with Aqua Pure Enterprises, Inc. for the supply and delivery of pool chemicals and supplies district wide. This contractor was selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Aqua Pure Enterprises, Inc.
1404 Joliet Road, Suite A
Romeoville, IL 60446
Company Type: Business Corporation
Majority Interest: Thomas Todner 33.3%
Todd Todner 33.3%
Deborah Todner 33.3%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: $159,675.86 for the initial contract term. Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget. This is a depends on requirement contract.
Affirmative Action
Goals: The Minority and Women Owned Business Enterprise participation for this contract includes: 11% Minority-owned and 0% Women-owned.
Scope of Services: To supply and deliver pool chemicals and supplies for use at indoor and outdoor pools throughout the Chicago Park District.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating and Capital
Fiscal Year: 2019
Source of Funds: 001.8485.8485.620010.00001.01.01.00001
IV. Procurement Information
Specification Number: P-19000-R
Date Advertised: May 23, 2019
Date Bids Due: June 19, 2019
Number of Bids Received: Three (3)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as an Invitation for Bids (“IFB”). Three (3) bids were received on the due date and time, and were publicly opened and read aloud. After the bids were reviewed by the Department of Purchasing (“Purchasing”) it was determined that two (2) bidders were deemed non-compliant as they did not submit any MBE/WBE Schedules. Both bidders submitted Compliance Waiver Requests with their bid. The lowest bidder submitted Schedules with a reduced amount of MBE participation (11%) and no WBE participation. After working with the vendor to try and obtain some WBE participation, it became apparent that there was no area where participation could be achieved. The Department of Facility Management reviewed the bid of the apparent lowest responsive bidder, and it has been determined that Aqua Pure Enterprises, Inc. is the lowest responsible and responsive bidder for all four (4) categories.
V. Explanation
The Department of Facility Management (DFM) requires a wide variety of pool chemicals and supplies year-round for its daily operation of 28 indoor and 49 outdoor pools. Pool chemicals and related supplies that will be provided by the awardee are critical to maintaining them in a safe condition. These materials are used by the DFM personnel in the daily maintenance and repair of park pool facilities, district wide. Having this contract in place will allow DFM to expeditiously obtain both routine and emergency materials as necessary, at a fair and reasonable price. Additionally, Aqua Pure has the experience, capacity, and ability to provide the services required in this contract. Therefore, it is in the best interest of the Chicago Park District to award Aqua Pure Enterprises, Inc. the contract for the supply and delivery of pool chemicals and supplies.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractor has submitted full and complete EDS.