Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH FRIEDLER CONSTRUCTION COMPANY FOR THE DEVELOPMENT OF PARK #564
SPECIFICATION P-11004-082-R
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that the General Superintendent and CEO or his designee enter into a contract with Friedler Constriction Company for the development of Park #564. The contractor was selected pursuant to a Request for Proposal (“RFP”) to the Pre-Qualified pool of General Contractors. No work may commence and no payment shall be made to vendor prior to the execution of a written agreement.
II. Award Information
Company: Friedler Construction Company
2525 N. Elston Ave Suite D240
Chicago, IL 60647
Company Type: Construction Corporation
Majority Interest: Eric M. Friedler 100%
Contract Term: Construction to be completed within 120 consecutive calendar days after issuance of Notice to Proceed.
Contract Amount: Not-to-exceed $3,528,087.00. This represents the base bid plus Alternates #4 and #5 to build the north and south bike plaza as part of the development.
Scope of Services: Within the 278 acre park, roughly 40 acres on the southern and eastern sections will be developed into a bike park. This off-road, dirt base bike park is designed for all skill levels. The bicycle improvements were modeled after the highly successful Valmont Bike Park in Boulder, Colorado. The development will include single track mountain biking trails in addition to many other technical bike features. Additional site work includes utility installation, driveway entrance and landscape improvements.
Affirmative
Action Goals: The Minority- and Women-Owned Participation for this contract include: 25% Minority-Owned and 5% Women-Owned.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Capital and Capital Grant
Fiscal Year: 2016
Source of Funds: 351.8260.0564.627030.PG152.G4.09.57293
076.8260.0564.627030.BD116.01.01.57293
IV. Procurement Information
Specification Number: P-11004-082-R
Date Issued: March 21, 2016
Date of Pre-Submittal Meeting: March 31, 2016
Date Proposals Due: April 22, 2016
Number of Proposals Received: Four, (4)
This project was issued as a Request for Proposals (“RFP”) on March 21, 2016 to the Pre-Qualified Pool of General Contractors. Department of Purchasing (“Purchasing”) received a request to extend the proposal due date which was granted. On April 15, 2016, the proposal due date was extended 4 calendar days to April 22, 2016.
Four (4) proposals were received on the due date and all proposals were found by Purchasing to be compliant and responsive.
The Evaluation Committee (“EC”) was comprised of three (3) voting members, all CPD staff. The EC began their evaluation of the proposals on April 26, 2016. On April 29, 2016 Friedler Construction, the submitter, was invited in for a meeting to discuss their proposal.
V. Explanation
This bike park development along with the ongoing habitat restoration will activate this park. It will also become a catalyst to attract visitors to this location as well as other Calumet natural areas within the City. These improvements will allow its visitors to experience nature within the Chicago limits offering both active and passive activities.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Contractors have submitted a full and complete EDS prior to execution of the contract.