Title
AUTHORIZATION TO ENTER INTO A CONTRACT
WITH ENVIROPLUS, INC. FOR DISTRICT WIDE
ENVIRONMENTAL ABATEMENT SERVICES
SPECIFICATION NO. P18001
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or his designee to enter into a contract with EnviroPlus, Inc. for district wide abatement, mitigation, and remediation services for asbestos, lead paint, mold, animal waste, and potentially infections medical waste as needed at Chicago Park District facilities. The contractor was selected pursuant to a publically advertised Request for Proposals. No work may commence and no payment shall be made to the contractor prior to the execution of a written agreement.
II. Award Information
Contractor: EnviroPlus, Inc.
8044 Lawndale Avenue
Skokie, Illinois 60076
Company Type: Illinois Business Corporation
Majority Interests: Salvador Garcia Jr. 100.00%
Contract Term: One (1) year, with three (3) extension year options
Contract Amount: Not-to-exceed $650,000.00 annually
Scope of Services: Providing district wide abatement, mitigation, and remediation of asbestos, lead paint, mold, animal waste, and potentially infections medical waste as needed at all Chicago Park District facilities.
Affirmative
Action Goals: The Minority and Women Owned Business Enterprise participation for this contract include: 95% Minority Owned and 5% Women Owned.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Capital Projects
Fiscal Year: 2018
Source of Funds: Capital Bonds 078.8260.8260.627012.BD118.01.01.56348
IV. Procurement Information
Specification Number: P-18001
Date Advertised: May 2, 2018
Number of Proposals Received: Five (5)
Date Proposals Due: May 30, 2018
Procurement History: A Request for Proposals (RFP) was advertised on May 2, 2018. On May 30, 2018, a total of five (5) sealed proposals were received. Because of the highly-regulated nature of the services, the RFP required at least five (5) years of experience with abatement, mitigation, and remediation of asbestos, lead paint, mold, and animal excrement and carcass removal.
All proposals received on the due date were initially reviewed by the Department of Purchasing (“Purchasing”) and one was found by Purchasing to be non-responsive because it didn’t include the required documents and was removed from consideration. Accordingly, four (4) proposals were found by Purchasing to be responsive and compliant and forwarded to the Evaluation Committee for their review.
The Evaluation Committee (“EC”) was comprised of three (3) voting members, all CPD staff. The EC began their evaluation of the proposals at their first meeting on June 5, 2018. They met again on June 13, 2018 and June 15, 2018 when they concluded their evaluation, and based on the results of this evaluation unanimously scored EnviroPlus, Inc. the highest and recommended them for award.
IV. Explanation
As required by Federal, State, and Local regulations, owners of commercial and public buildings are required to safely manage asbestos and lead containing materials within these facilities. This contract will give the Park District the ability to manage lead and asbestos containing materials on an as needed basis, as required, in order to protect the staff and patrons who utilize these public facilities. This Request for Proposal was designed to get the certified and licensed personnel to provide the abatement, mitigation, and remediation services required to manage these regulated materials. In addition, this contract will be utilized for managing mold, animal waste, and potentially infection medical waste abatement and disposal as needed at all Chicago Park District facilities.
V. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4) Economic Disclosure Statement (“EDS”): The contractor has submitted a full and complete EDS.