Title
AUTHORIZATION TO ENTER INTO A CONTRACT
WITH SMITHGROUP JJR, INC. FOR PROFESSIONAL SERVICES FOR SOUTH SHORE PARK AND JACKSON PARK RENOVATIONS
SPECIFICATION NO. P-11007-123
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that the General Superintendent and CEO or his designee enter into a professional services contract with SmithGroup JJR Inc., for survey, engineering and other related services for the renovation of the South Shore (7059 S South Shore Drive) and Jackson (6401 S. Stony Island) Parks. The contractor was selected pursuant to a design and engineering pre-qualified pool Request for Services. No work may commence and no payment shall be made to the contractor prior to the execution of a written agreement.
II. Award Information
Company: SmithGroup JJR Inc.
35 E. Wacker Drive, Suite 900
Chicago, Illinois 60601
Company Type: Corporation, State of Michigan
Majority Interest: Smith Group Companies 100%
Contract Type: Design Services Contract
Contract Term: Two Years
Contract Amount: Not-to-exceed $1,103,865.00, includes a basic services fee of $783,000.00, plus a reimbursable expense allowance of $320,865.00.
Scope of Services: The scope of services includes engineering, landscape architecture, site planning, and community process services in support of the re-design of South Shore and Jackson. With direction from a golf course designer, the contractor will develop the design into construction documents to be utilized for bid and in the permit application process. The contractor will coordinate and assemble documents from all sub consultants and the golf architect team at key milestone deliverables.
Site investigation work will include a topographic / utility survey and boundary survey, as well as soil sampling for geo-technical testing at both South Shore and Jackson Park Golf Courses. The contractor will perform a field inspection of the Lake Michigan Shoreline along the project limits for South Shore Golf Course and recommend shoreline improvements if necessary. Jackson Park work will be limited to topographic / utility survey, boundary survey, and soil sampling at this time.
The contractor will additionally produce the following for South Shore Golf Course: preliminary concept images for non-golf course site elements such as parking lots and picnic areas among others. In addition to support civil elements of the golf course such as drainage and utilities. The contractor will also prepare construction drawings, and a complete bid package including all relevant technical specifications, cost forms and any other relevant materials along with updated project cost estimates. The contractor will also coordinate with other City departments and agencies as required to secure all necessary permits for this development.
The contractor will also provide construction administration and observation services for the project during the construction and problem resolution for six months following final completion.
Affirmative
Action Goals: The Minority and Women Owned Business Enterprise participation for this contract includes 27.0% minority owned and 5.1% women owned.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to
attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Capital
Fiscal Year: 2017
Source of Funds: 72.8260.429.622040.BD215.1.1.56342
71.8260.429.622040.BD115.1.1.56342
IV. Procurement Information
Pursuant to the “Local Government Professional Services Act”, 50 ILCS 510, the Department of Planning and Construction (“DPC”) selected SmithGroupJJR from the Design and Engineering Service pre-qualified pool to receive a Request for Services (“RFS”) for this project. Upon receipt of their response to this RFS, DPC negotiated the terms for the project, including the scope of work and fee. DPC presented its recommendation to the Director of Purchasing who concurred with this award recommendation. Since the project value exceeds the $200,000 project cap it is being presented to the Board of Commissioners for approval.
V. Explanation
The South Shore Cultural Center, a 65-acre park with a golf course, beach, and an impressive building, originated in 1906 as the private South Shore Country Club. After the private club went out of business in the 1970’s, the Chicago Park District purchased the property to expand its lakefront facilities. The existing golf course is a 2,720 yard, par 33 course with basic routing through narrow tree lined fairways and small greens situated along Lake Michigan.
The Park District’s goal for the facility is to create a championship level golf course that capitalizes on the outstanding location along the shores of Lake Michigan and provides panoramic views of the lake and skyline. The course routing will challenge the recreational and the professional player with the renovation bringing the course into current industry standards for spacing and safe offset distances from existing features. Support facilities including parking, the stable building and the beach house shall be evaluated and renovated as a part of this scope.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become
liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that
any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4) Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete.