Title
HADIYA PENDLETON PARK DEVELOPMENT
SPECIFICATION NO. P-11004-081
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that the General Superintendent and CEO or his designee enter into a contract with Clauss Brothers, Inc., for the construction of a new park development that will include a new playground, spray feature, walking path, fitness stations, site lighting and landscaping. The contractor was selected pursuant to a pre-qualified pool Request for Proposals (“RFP”). No work may commence and no payment shall be made to vendor prior to the execution of a written agreement.
II. Award Information
Company: Clauss Brothers, Inc.
12N330 Switzer Rd.
Elgin, IL 60124
Company Type: Construction Services
Majority Interest: Walter Clauss 100%
Contract Type: Construction Contract
Contract Term: Construction to be substantially completed by September 1, 2016.
Contract Amount: $1,635,100.00 which includes the base bid of $1,620,680.00 plus add alternate #1 ($10,245.00 for 2 custom concrete artistic seats), add alternate #2 ($5,800.00 for an additional light pole at the amphitheater area) and deductive alternate #3 (-$1,625.00 for the reduction of three trees at the amphitheater area to provide better visibility).
Scope of Services: The Chicago Park District seeks to develop a 2 acre park located at 4345 S. Calumet Ave. in Chicago’s Grand Boulevard neighborhood. Previously known as Buckthorn Park, this facility contained .21 acres of land with an outdated playground.
New improvements to the park will include; installation of a new playground with engineered wood fibar, a water feature with splash pad, a walking path with fitness stations, a drinking fountain, site lighting, new landscaping and all associated underground utilities.
Affirmative
Action Goals: The Minority- and Women-Owned Participation for this contract include: 25% Minority-Owned and 5% Women-Owned.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to
attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Capital Grant
Fiscal Year: 2015
Source of Funds: 391.8260.0339.627030.IF001.G4.08.55098
391.8260.0339.627030.TF001.15.08.55098
351.8260.0339.627030.PG130.G3.09.55098
IV. Procurement Information
Specification Number: P-11004-081
Date Issued: August 10, 2015
Number of Proposals Received: Seven (7)
Date Proposals Due: September 2, 2015
After proposals were received, the General Contractor who submitted the lowest priced proposal formally withdrew their bid referencing a mathematical error in their pricing. The remaining six (6) proposals were then evaluated by the Department of Planning and Construction (“DPC”). Upon completion of their evaluation, DPC recommended Clauss Brothers for award.
V. Explanation
This new 2.07 acre park will provide both passive and recreational areas for patrons in the Grand Boulevard neighborhood to enjoy. A newly renovated playground, added water feature, and walking path with exercise stations will serve the community for many years to come. The artistic component of the park will feature a “Bronzeville Walk”, with musical features commemorating the late Hadiya Pendleton.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become
liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4) Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete.