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REQUEST TO EXTEND THE TERM OF THE CONTRACT WITH CANON U.S.A., INC. (AS SUCCESSOR BY MERGER TO CANON SOLUTIONS AMERICA, INC.) FOR EQUIPMENT AND SERVICES DISTRICT-WIDE
SPECIFICATION NO. CITY-28364 FOR FIVE YEARS
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To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
Pursuant to Chapter XI, Sections C.3.a, D.7.b.2 and D.7.b.3 of the Code of the Chicago Park District (the "Code"), the Director of Purchasing and the Director of Information Technology recommend, notwithstanding the lack of complete Economic Disclosure Statements, that the Board of Commissioners of the Chicago Park District ("Board") authorize the General Superintendent or their designee to extend the contract (Specification No. CITY-28364 (the "Contract") with Canon U.S.A., Inc. (as successor by merger to Canon Solutions America, Inc.) (the "Contractor") for Equipment and Services District-Wide for five years.
II. Initial Award Information; Authorization
Date of Award: May 10, 2023 Board Meeting (authorizing a joint procurement under a City of Chicago contract)
Contractor Canon U.S.A., Inc. (as successor by merger to Canon Solutions America, Inc.)
Company Type: New York Corporation
Majority Interest: Canon Inc. 100%
Contract Period: The initial Contract period is through May 2026.
Contract Amount: Not to exceed $1,680,000 for the five-year extended term. Expenditures for services remain subject to annual appropriations and each year's budget.
Scope of Services: Contractor will supply leased imaging equipment, supplies, maintenance, and support for the Chicago Park District headquarters and other park locations.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the extension agreement (the "Extension Agreement"). Authorize the General Superintendent or their designee to execute the Extension Agreement and the Secretary to attest as to the signi...
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