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File #: 24-1079-0508    Name: Presentation on Special Events - NASCAR
Type: Action Item Status: Information Only
File created: 4/12/2024 In control: Board of Commissioners
On agenda: 5/8/2024 Final action: 5/8/2024
Title: PRESENTATION ON SPECIAL EVENTS - NASCAR CHICAGO STREET RACE
Sponsors: Revenue
Indexes: Presentation
Attachments: 1. Exhibit A
Title

PRESENTATION ON SPECIAL EVENTS - NASCAR
CHICAGO STREET RACE

Body

To the Honorable Board of Commissioners of the Chicago Park District:


I. Recommendation

Pursuant to Chapter VII, Section C.3.c of the Code of the Chicago Park District, it is recommended that the Board of Commissioners receive presentations relating to special event permit applications for events of 10,000 or more per day. A presentation on NASCAR, which had an existing agreement in effect prior to the adoption of amendments to Chapter VII, is being provided for information and transparency purposes as part of the event permit process. This process which includes collection of required fees and documents including but not limited to insurance, site plan and waste removal plans. Attached as Exhibit A is a summary report of forms received prior to the due date for submission to the Board.


II. Information

Parties: See Exhibit A
Contract Type: Permit


III. Budget and Financial Information

Budget Classification: Operating Revenue
Fiscal Year: 2024
Fund line: 001.9310.9310.423005.00001.01.01.00001


IV. Explanation

The Chicago Park District continues its Community Engagement Guidelines which were introduced in 2022. The Guidelines employ a community engagement plan to keep neighboring residences, businesses and other stakeholders abreast of planned event operations. As part of their community engagement organizers are also encouraged to bring benefits to the community by hiring local residents and securing local vendors. This is consistent with actions taken by event organizers over the years who provide financial support to local parks and schools, organize park clean ups, host holiday food and toy drives and contribute to park capital improvements.

Effective November 16, 2022, Chapter VII of the Ch...

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