TITLE
REQUEST TO EXERCISE THE CONTRACT ONE (1) YEAR EXTENSION OPTION WITH ACTIVE ALARM COMPANY, INC. FOR ALARM AND CCTV CAMERA INSTALLATION, MONITORING, MAINTENANCE, AND REPAIR SERVICES-DISTRICT WIDE
SPECIFICATION NO. P-21012R
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
I. Initial Award Information
Date of Award: January 24, 2024 Park District Commissioner Board Meeting
Contractor: Active Alarm Company, Inc.
561 Capital Dr.
Chicago, IL 60047
Company Type: Illinois Business Corporation
Majority Interest: John Gatsakos 100%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: $478,230.00 for the initial contract term. Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget. DUR (Depends Upon Requirements) Contract.
Scope of Services: Alarm and CCTV Camera Installation, Monitoring, Maintenance, and Repair Services -District Wide.
II. Performance to Date
In 2024, Active Alarm Company Inc. provided and facilitated the support and monitoring of over 200 alarm systems and 31 internal CCTV systems District-wide. To date, Active Alarm Company, Inc. has completed 233 service visits, 32 fire alarm inspections, 43 equipment work orders, 6 new alarm installations and 5 new CCTV installations.
Active Alarm Company, Inc. has maintained in good standing as a contractor and performed their duties in an efficient and timely manner.
III. Current Contract Expenditures:
Contract Start Date: April 29, 2024
Contract End Date: April 29, 2025
Contract Amount: $478,230.00 for the initial contract term
Payments to Date: $408,463.90 (85.4% as of 01.22.2025)
IV. Current MBE/WBE Compliance
Original
Goals: MBE 26.14%
WBE 5.23%
Current
Compliance: MBE 37.31% - Exceeding Compliance Goal by 11.2%
WBE 10.65% - Exceeding Compliance Goal by 5.42%
V. Explanation of Recommendation for Extension
The Chicago Park District requests approval by the Board to authorize the first 1-year extension option to Active Alarm Company, Inc. for a new contract end date of April 29, 2026.
The Department of Security requires the continued services provided under this contract for the installation, monitoring, maintenance and repair of the District’s alarm and CCTV camera security systems. Systems under this contract include motion detectors, sirens, interior and exterior door alarms, radio transmitters, wireless receivers, glass break detection, fire systems and CCTV cameras. Active Alarm Company, Inc. monitors the signals from these alarm systems at its monitoring facility 24/7/365 with the purpose of responding immediately to an alarm trigger and to properly manage the maintenance of the alarms systems. Further, the alarm systems are inspected and maintained on a quarterly basis and as directed by the Chicago Park District.
Active Alarm Company, Inc. has performed their duties in an efficient and timely manner in the first year of their contract and has the experience and capability to continue performing the services required in this contract in year 2. Therefore, it is in the best interests of the Chicago Park District to award Active Alarm Company, Inc. a 1-year extension of their contract for Alarm and CCTV Camera Installation, Monitoring, Maintenance, and Repair Services -District Wide No. P-21012R.