Title
AUTHORIZATION TO ENTER INTO CONTRACTS WITH J.P. SIMONS AND MIDCO ELECTRIC SUPPLY, INC. FOR THE SUPPLY AND DELIVERY OF ELECTRICAL SUPPLIES
SPECIFICATION NO. P-23004
Body
To: The Honorable Board of Commissioners of the Chicago Park District
It is recommended that an order be entered authorizing the General Superintendent or their designee to enter into a contract with two companies for the Supply and Delivery of Electrical Supplies-District Wide. These contractors were selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: J.P. Simons
330 Windy Point Drive
Glendale Heights, IL 60139
Company Type: Illinois Business Corp.
Majority Interests: Jean Simons Bradfield 100%
Contractor: Midco Electric Supply, Inc.
7237 W. 90th Place
Bridgeview, IL 60455
Company Type: Illinois Business Corp
Majority Interest: Diane Quinlan 33.3%
Linda Tunstall 33.3%
Debbie Niedospial 33.3%
Contract Amount: $4,967,757.45 Depends Upon Requirement (DUR)
Not to exceed $4,967,757.45 for the initial contract term (see below for amounts by category). Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget. DUR contract.
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options.
Affirmative Action
Goals: The Minority and Women Owned Business Enterprise participation for this contract includes: 25% MBE and 5% WBE.
Scope of Services: For the supply and delivery of Electrical Supplies to the Chicago Park District, on an as-needed basis.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating and Capital
Fiscal Year: 2023
Source of Funds: 001.8485.8485.620040, 001.8485.8485.620020 & Various Capital
IV. Procurement Information
Specification Number: P-23004
Date Advertised: February 6, 2023
Date Bids Due: March 13, 2023
Number of Bids Received: Three (3)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as an Invitation for Bids (“IFB”), and there is a total of 9 categories for bid, and bidders could bid on one, some, or all categories. Three (3) bids were submitted and were received on the due date and time, and were publicly opened and read aloud. The Department of Purchasing (“Purchasing”) reviewed all (3) three bids received and found all bidders being compliant and responsive. The Department of Facility Management reviewed the bids of each category and of the apparent lowest responsive bidders and found them to be fair and reasonable. Additionally, this IFB was advertised for 36 calendar days providing prospective bidders with reasonable time to respond. Accordingly, based on the results of the bid review, it has been determined that the lowest responsive and responsible bidders are as follows:
Category Awardee Amount**
CATEGORY A - Lamps, Fixtures, LED’s Midco Electric Supply $2,137,843.19
CATEGORY B - Conduit, Clamps Midco Electric Supply $ 88,498.52
CATEGORY C - Fuses, Ignitors, LED Drivers Midco Electric Supply* $ 27,555.45
CATEGORY D - Receptacles, Switches J.P. Simons $ 47,288.30
CATEGORY E - Wire, Cable, Transformers Midco Electric Supply $ 247,577.60
CATEGORY F - Breakers, Contactors Midco Electric Supply $ 115,873.75
CATEGORY G - Poles Midco Electric Supply* $1,920,019.50
CATEGORY H - Hardware, Tools Midco Electric Supply $ 138,599.69
CATEGORY I - Misc. & Capital Midco Electric Supply* $ 244,501.45
* Indicates Sole Bidder for Category **Depends Upon Requirement (DUR)
Both awardees are City of Chicago certified WBE’s.
V. Explanation
The Department of Facility Management is responsible for repairing and maintaining Chicago
Park District facilities, district wide and requires the services of companies that supply electrical
supplies-to perform this responsibility on an as needed basis year round. Having to maintain
several hundred facilities district wide, which have heavy use and require constant upkeep and
maintenance, having these contracts in place will allow the Department of Facility Management
to expeditiously meet its operational needs at a fair and reasonable price. Further, the supplies
are varied and required for both indoor and outdoor maintenance including:
Both J.P. Simons and Midco Electric. have the experience, capacity, and ability to supply and
deliver the electrical supplies to the Chicago Park District. Further, they have the capacity to meet the delivery requirements of the Chicago Park District. Both awardees are City of Chicago
certified WBE's.
Therefore, it is in the best interest of the Chicago Park District, to award J.P. Simons and Midco
Electric., the contract for the applicable categories, for the supply and delivery of Electrical
Supplies- district wide, in which they are the lowest responsible and responsive bidder.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractors have submitted full and complete EDS.