Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH INTER-CITY SUPPLY CO., INC. FOR THE SUPPLY AND DELIVERY OF FLOOR CREW FINISHING MATERIALS AND CONCENTRATED GREEN CLEANING PRODUCTS
SPECIFICATION NO. P-21013
Body
To: The Honorable Board of Commissioners of the Chicago Park District
It is recommended that an order be entered authorizing the Interim General Superintendent or their designee to enter into a contract with Inter-City Supply co., Inc. for the supply and delivery of Floor Crew Finishing Materials and Concentrated Green Cleaning Products. This contractor was selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Inter-City Supply co., Inc.
8830 S. Dobson Avenue
Chicago, IL 60619
Target Market: MBE and WBE
Company Type: Illinois Business Corporation
Majority Interest: Jackie Dyess 80%
Bernard Armel 20%
Contract Period: One year (1) year initial term with four (4) additional one (1) year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: Not to exceed $264,707.00 for the initial contract term (see below for amounts by category.) Expenditures for materials under each extension term will be authorized by annual appropriation and subject to each year’s budget. This is a Depends upon requirement contract.
Affirmative Action
Goals: Bidding in this target market solicitation was restricted to certified MBEs and WBEs. Therefore, compliance goals were fulfilled as long as the bidder is either a certified MBE or WBE.
Scope of Services: For the supply and delivery of floor crew finishing materials and concentrated green cleaning products, on an as-needed basis.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating and Capital
Fiscal Year: 2022-2023
Source of Funds: 001.8485.8485.620020.1.1.1.1 (Operating)
Capital funding allocated per authorized project
IV. Procurement Information
Specification Number: P-21013
Date Advertised: January 26, 2022
Date Bids Due: February 25, 2022
Number of Bids Received: One (1) response
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as a Target Market Invitation for Bids (“IFB”). There were two categories, and bidders could bid on one or all categories. The (1) bid was received on the due date and time, and were publicly opened and read aloud. The (1) bid was determined by the Department of Purchasing (“Purchasing”) to be compliant and responsive.
Accordingly, the lowest responsive and responsible bidder for each category is as follows:
Category Awardee Amount
Category A - Floor Crew Finishing Material Inter-City Co., Inc $239,707.00
Category B - Concentrated Green Cleaning Products Inter-City Co., Inc $25,000.00
The Department of Facility Management reviewed the bid of the apparent lowest responsive bidder, and it has been determined that Inter-City Co., Inc. is the lowest responsible and responsive bidder in each category.
V. Explanation
The Department of Facility Management maintains buildings, district wide, with hard wood floors, including but not limited to 157 gymnasiums, with both repairs and finishing of existing and new floors. Chicago Park District buildings district wide, have heavy use and require constant upkeep and maintenance of the wood flooring. In addition, the Department of Facility Management is in charge of maintaining north and south lakefront comfort stations which require cleanliness and sanitation for patron use. Pursuant to the goals of the CPD, the Department of Facility Management utilizes concentrated green cleaning products to reduce the amount of waste generated from cleaning operations, thus making the process more sustainable. Having this contract in place will allow Facility Management floor finishing crew and trained attendants to expeditiously obtain both routine and emergency materials, at a fair and reasonable price. Additionally, Inter-City Co. has the capability to supply the materials required in this contract. Therefore, it is in the best interest of the Chicago Park District to award Inter-City Co., Inc. the contract for floor crew finishing materials and concentrated green cleaning products.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractor has submitted full and complete EDS.