Title
AUTHORIZATION TO ENTER INTO AGREEMENTS WITH CONTRACTORS FOR INCLUSION IN THE RAPID RESPONSE CONSTRUCTION SERVICES
PRE-QUALIFIED POOL
SPECIFICATION NO. P-22015
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that the General Superintendent and CEO or the designee enter into individual agreements with sixteen (16) contractors for inclusion in the Rapid Response Construction Services pre-qualified pool. The pre-qualified contractors were selected pursuant to a publicly advertised Request for Qualification (RFQ). No minimum amount of work is required or guaranteed to the contractors in the pre-qualified pool. Each contractor must enter into an agreement for inclusion in the pre-qualified pool, and once in the pool, no work may commence and no payment shall be made until contractor is awarded a project and receives a Notice-to-Proceed from the Chicago Park District (CPD).
II. Award Information
Contractors: Sixteen (16) pre-qualified contractors as listed on Exhibit A (attached and incorporated by this reference)
Contract Type: Term Agreement
Contract Term: Five (5) year contract term expiring on December 31, 2028 with one (1) additional one (1) year extension
Contract Amount: Funding shall be based upon annual appropriations
Scope of Services: Generally, projects for this pre-qualified pool may involve both building or park construction and renovation, and some projects may involve both. Specific scope could include roofing, masonry, mechanical, electrical, plumbing, architectural finishes and general carpentry, ADA compliance upgrades, pool systems, windows, doors, hardware, signage, paving, landscaping, utilities, water parks/spray pools, athletic fields, playgrounds, park monuments, sport courts, park structures, fencing.
Affirmative
Action Goals: Per the RFQ, MBE and WBE participation may not always be achievable on every individual IFB package issued to the Rapid Response Construction Services pool. Many of the job scopes will be small in nature or are primarily one trade discipline where multiple sub-contractors would not be required to carry out the work; therefor, MBE goals of 25% and WBE goals of 5% participation will be calculated on a cumulative basis looking at the sum of all bid awards combined vs. on each individual bid award in calculating overall percentages.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: CAPITAL
Fiscal Year: VARIES
IV. Procurement Information
Specification Number: P-22015
Date Issued: November 10, 2022
Number of Qualifications Received: Nineteen (19)
Date Proposals Due: Advertised initial deadline was February 10, 2023 later extended to April 14, 2023. The RFQ remains publicly advertised on the Chicago Park District website within the Doing Business / Purchasing page under Contracting Opportunities with a Close Date of December 31, 2027. Any contractor may submit its qualification package at any time until this date. The goal is to review any new RFQ packages received on a quarterly basis. Any contractors deemed acceptable will enter into an agreement for inclusion into the Rapid Response pre-qualified pool.
Qualification Packages Evaluation
This package was advertised as an RFQ; a total of nineteen (19) qualification packages were received. Accordingly, all qualification packages were first reviewed by Purchasing for both responsiveness and compliance. Eighteen (18) were found to be both responsive and compliant with One (1) deemed non-responsive and non-compliant.
The Evaluation Committee (EC) was comprised of four (4) voting members, all CPD employees. The EC reviewed the eighteen (18) qualification packages and concluded that sixteen (16) contractor packages were found to be the most advantageous to the CPD and recommend them for inclusion in the Rapid Response Construction Services Pre-Qualified Pool.
Four (4) of the contractors will be new to the Rapid Response Construction Services pool with the other twelve (12) contractors having been a member of the current Rapid Response pool. Of the sixteen (16) contractors selected, 5 contractors are MBE certified and 0 are WBE certified companies.
V. Explanation
The CPD is establishing this pool of pre-qualified contractors as a method of procuring General Contractor Services to be performed throughout all CPD parks and facilities as needed. Contractors accepted into this pre-qualified pool with signed agreements are eligible to receive project-specific IFB packages for competitive pricing. The RFQ does not guarantee any contractor in the pool future project awards or provides specific project scope but instead describes in general terms the type of services that will be involved in future projects.
Accordingly, the RFQ does not include the MBE/WBE Schedules wherein contractor dollar amounts and percentages of their participation for a specific project would be disclosed. The RFQ included a Compliance Affidavit that required contractors’ signature as part of their RFQ response that commits to the goal of achieving 25% Minority Business Enterprise (MBE) participation and 5% Women Business Enterprise (WBE) participation.
Additionally, any project award that exceeds the value of $2,500,000 will be presented to the Board of Commissioners for their approval.
All of the firms recommended for inclusion into the pre-qualified pool have the experience and ability to provide the general contractor services as specified and to meet or exceed the standards of the CPD. Therefore, it is in the best interest of the CPD to award these contractor agreements for inclusion in the Rapid Response Construction Services pre-qualified pool.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4) Economic Disclosure Statement (“EDS”): Contractors have submitted a full and complete EDS.