TITLE
REQUEST TO EXERCISE THE CONTRACT ONE (1) YEAR EXTENSION OPTION WITH CHRISTY WEBBER & COMPANY DBA CHRISTY WEBBER LANDSCAPES
SPECIFICATION NO. P-23005
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
I. Initial Award Information
Date of Award: April 12, 2023 Park District Commissioner Board Meeting
Contractor: Christy Webber & Company DBA Christy Webber Landscapes.
2900 W. Ferdinand Street
Chicago, IL 60612
Company Type: Illinois Business Corporation
Majority Interest: Christy Webber 100%
Contract Period: Two (2) year initial term with three (3) additional one (1) year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: $2,294,924.00 for the initial two-year contract term or $1,147,462 per year. Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget.
Scope of Services: Provide all equipment, materials (expendable and otherwise), tools, labor, services, supervision, transportation, vehicles, fuel, and work, etc. necessary to maintain the landscape(s) of Grant Park and/or Museum Campus.
II. Performance to Date
Christy Webber & Company provided high quality landscape maintenance services in Grant Park and Museum Campus during the initial 2-year contract term. The contractor has been responsive and performed their duties in an effective and timely manner.
III. Current Contract Expenditures:
Contract Start Date: July 1, 2023
Contract End Date: July 1, 2025
Contract Amount: $ 2,294,924 for the initial contract term
Payments to Date: $1,393539.29 (61% as of 02.20.2025)
IV. Current MBE/WBE Compliance
Original
Goals: MBE 25%
WBE 55%
Current
Compliance: MBE 19.42%
WBE 80.58%
V. Explanation of Recommendation for Extension
The Chicago Park District requests approval by the Board to authorize the first 1-year extension option to Christy Webber & Company for a new contract end date of July 1, 2026 and a Not To Exceed amount of $1,147,462 for the extension period.
The Department of Cultural and Natural Resources requires the continued services provided under this contract for maintenance of Grant Park and Museum Campus. Each year these areas are visited by millions of Chicagoans and tourists who come to enjoy the many festivals and events hosted in Grant Park, experience the Grant Park’s spectacular fountains and gardens, and visit the world class museums in the Museum Campus. Both Grant Park and the Museum Campus have a large number of intensively planted landscapes that require significant maintenance support.
Christy Webber & Company has performed their duties in an efficient and timely manner in the initial term of their contract and has the experience and capability to continue performing the services required in this contract. Although their current MBE participation numbers are below the 25% requirement, they have outlined a clear plan to meet the 25% goal by the time the initial contract term expires on July 1, 2025. Therefore, it is in the best interests of the Chicago Park District to award Christy Webber & Company a 1-year extension of their contract Grant Park and Museum Campus Maintenance Services, P-23005.