Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH AGAE CONTRACTORS, INC FOR MIDWAY PLAISANCE EAST END IMPROVEMENTS
SPECIFICATION NO. P-23001-002
Body
To the Honorable Board of Commissioners of the Chicago Park District:
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or her designee to enter into a contract with AGAE Contractors, Inc. in the amount of $4,094,000.00. The contractor was selected pursuant to a Request for Proposal (RFP). No work may commence, and no payment shall be made to contractor prior to the execution of a written agreement.
II. Award Information
Contractor: AGAE Contractors, Inc.
Business: Construction
Company Type: Business Corporation
Year Incorporation: February 16, 1999
Majority Interest: Julie Peric 100%
Contract Type: Construction Contract
Contract Period: Expiration of November 14, 2024
Contract Amount: Not-to-exceed $4,094,000.00
Affirmative Action The Minority and Women-Owned Participation for this contract includes: 29.8% MBE participation and 7.94% WBE participation.
Scope of Services: A new fully inclusive 21,000 square-foot playground at the east end of the Midway Plaisance that integrates elements of nature play, drainage improvements to the informal recreation lawn, and gardens. Other park improvements include restoration of the historic Cheney-Goode Memorial and associated project utility work. The General Contractor’s work includes, but is not limited to: demolition and removals, concrete, stone masonry restoration, equipment, site furnishings, electrical, earthwork, utilities and exterior improvements.
III. Budget and Financial Information
Budget Classification: Capital and Capital Grant
Fiscal Year: 2024
Source of Funds: 351 8260 1268 627030 PG204 23 09 58249
082 8260 1268 627030 BD122 01 01 58249
IV. Procurement Information
Specification Number: P-23001-002
Date Issued: January 16, 2024
Number of Proposals Received: Six (6)
Date Bids Due: February 6, 2024
Bid Evaluation Detail: Lowest responsible and responsive bidder
Procurement History: Project was issued as an RFP
The RFP was issued to all members of the General Construction Services Pre-Qualified Pool within the category of New Construction/Renovation Services. A total of six proposals were received. These proposals were reviewed by Purchasing for responsiveness. Planning & Construction along with the Project Architect carefully reviewed and evaluated the proposals as to the quality of the content relative to the contractor’s understanding of the project scope, commitment to meet the established project schedule, total cost and the other evaluation criteria within the RFP. In addition, AGAE Contractors, Inc. was interviewed by Planning & Construction staff along with Purchasing to further discuss their proposal.
V. Explanation
Midway Plaisance Park is a 71.97-acre linear stretch of parkland connecting Jackson and Washington Parks in the Hyde Park Community Area. At the east end of the Midway Plaisance, approximately 3.3-acres will be improved with a new fully inclusive 21,000 square-foot playground that integrates nature play into the design.
These improvements were developed in accordance with the Memorandum of Agreement (MOA) between the Federal Highway Administration, the Illinois State Historic Preservation Officer, and the Advisory Council on Historic Preservation as a result of the Federal Review process for the Jackson Park Transportation Improvements project in support of the Obama Presidential Center.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS prior to execution of the contract.