Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH ROBE, INC. FOR MARQUETTE PARK: FIELDHOUSE & LANDSCAPE BUILDINGS:
ROOF & MASONRY
SPECIFICATION NO. P-15000-775-R
Body
To the Honorable Board of Commissioners of the Chicago Park District:
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or her designee to enter into a contract with Robe, Inc. in the amount of $3,793,600.00. The contractor was selected pursuant to an Issue for Bid (IFB). No work may commence, and no payment shall be made to contractor prior to the execution of a written agreement.
II. Award Information
Contractor: Robe, Inc.
Business: Construction
Company Type: Corporation
Year Incorporation: 2001
Majority Interest: Paul Mulvey
Contract Type: Construction Contract
Contract Period: Until December 31, 2024
Contract Amount: Not-to-exceed $3,793,600.00
Affirmative Action: The Minority and Women-Owned Participation for this contract include: 25.02% Minority-owned, 23.72% Women-owned.
Scope of Services: The general scope of the renovation includes roof replacement work, restorative masonry work, restorative structural work, clearing of underground drain lines, abatement work and restoration of interior finishes damaged by existing roof and masonry conditions.
III. Budget and Financial Information
Budget Classification: Capital and Capital Grant
Fiscal Year: 2023-2024
Source of Funds: 082.8260.0010.627012.BD122.01.01.56513/56179
080.8260.0010.627012.BD120.01.01.56513/56179
361.8260.0010.627012.NR001.21.07.56179
IV. Procurement Information
Specification Number: P-15000-775-R
Date Issued: May 30, 2023
Number of Bids Received: Four (4)
Date Bids Due: July 18, 2023
Bid Evaluation Detail: Lowest responsible and responsive bidder
Procurement History: Project was issued as an IFB
The IFB was issued to all 18 members of the pre-qualified pool of Rapid Response Contractors. A total of four bids were received. These bids were carefully reviewed by Planning & Construction for responsiveness and further reviewed and evaluated the content of the responses relative to the project scope at the included buildings, total cost and all other identified evaluation criteria within the IFB.
The General Contractor’s bid recommended for award demonstrated a complete understanding of the scope of work, includes a sub-contracting team with experience in the specialty areas required for this renovation work, and a commitment of the necessary personnel to execute this project.
V. Explanation
This work will replace roofs at the fieldhouse, landscape buildings and accessory buildings to maintain historic structures throughout the park. Additional work will include masonry and structural renovation to extend the life of these buildings in a large, well-used park. Interior finishes will be restored to allow the Park District to provide safe and well-maintained spaces for park programs for years to come.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provision5s of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS prior to execution of the contract.