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AUTHORITY TO PARTICIPATE IN CITY OF CHICAGO CONTRACTS 24981 AND 29439 WITH CHICAGO UNITED INDUSTRIES FOR THE PURCHASE AND DELIVERY OF 95 GALLON NON-RECYCLING AND RECYCLING WASTE CONTAINERS
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To the Honorable Board of Commissioners of the Chicago Park District:
I. Recommendation
Pursuant to the Joint Purchasing Agreement between the Chicago Park District and the City of Chicago and the recommendation from the Director of Culture and Natural Resources, the Director of Purchasing recommends that the General Superintendent and CEO or his designee enter into a contract with Chicago United Industries for the purchase and delivery of 95 gallon non-recycling and recycling waste containers. The amount of services provided each year will depend upon requirements and shall not exceed budget appropriations for operations and capital expenses for the applicable year.
II. Award Information
Contractor: Chicago United Industries, Ltd.
53 W. Jackson Blvd.
Chicago, Illinois 60604
Company Type: Illinois Business Corporation
Majority Interests: George Loera 51%
Nick Masarella 49%
Contract Periods: City of Chicago contract 24981 - the initial contract term expires August 15, 2014, and the City of Chicago's Chief Procurement Officer may extend this contract for a period of no more than 181 calendar days after expiration of the initial term.
City of Chicago contract 29439 - the initial contract term expires March 2, 2017, and the City of Chicago's Chief Procurement Officer may extend this contract for a period of no more than 181 calendar days after expiration of the initial term.
Authorized Amount: NTE $500,000 for the aggregate purchase of containers during the initial contract term of each contract: $400,000 for the purchase of 95 gallon non-recycling waste containers; and $100,000 for the purchase 95 gallon recycling waste containers. Expenditures for purchases under each extension term will be authorized by an annual appropriation and subject to each year's budget.
Scope of Services: City of Chicago contract 24981 - the purchase and delivery of 2,000, 95 gallon recycling waste containers (mobile blue).
City of Chicago contract 29439 - the purchase and delivery of 7,000, 95 gallon non-recycling waste containers.
Affirmative Action Goals: Minority- and Women-Owned Participation for this contract includes: 25% minority-owned and 5% women-owned for each contract.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the agreement on file.
III. Budget and Financial Information
Budget Classification: Capital grant funds
Fiscal Year: 2014
Source of Funds:
39.8450.8450.627070.BD210.1.1.50105
064.8450.8450.627070.BD312.1.1.50105
066.8450.8450.627070.BD213.1.1.50105
068.8450.8450.627070.BD214.1.1.50105
IV. Procurement Information
The City of Chicago (the "City") publicly advertised Request for Quotation ("RFQ") 3508 (viz. IFB) for Mobile Carts (Blue-recycling) in the spring 2011. At the time of advertisement, Section 3.7 of the RFQ, "Participation by Other Local Government Agencies," named the Chicago Park District as a local government agency that is eligible to participate in the agreement during the contract term. The Department of Purchasing submitted this joint purchasing request to the Chief Procurement Officer of the City on July 15, 2013 and received her approval to proceed on August 9, 2013 (see attached letter). Accordingly, this request complies with the terms of the Joint Purchasing Agreement.
Similarly the City publicly advertised RFQ 4127 for Mobile Carts (non-recycling) in the fall of 2013. At the time of advertisement, Section 3.1.4.12 "Participation by Other Local Government Agencies" named the Chicago Park District as a local government agency that is eligible to participate in the agreement during the contract term. The Department of Purchasing submitted this joint purchasing request to the Chief Procurement Officer of the City on July 3, 2014 and received her approval to proceed on July 7, 2014 (see attached letter). Accordingly, this request complies with the terms of the Joint Purchasing Agreement.
V. Explanation
The Chicago Park District currently has over 1,400 95 gallon recycling and 2,300 95 non-recycling waste containers in place district wide and some of these carts need to be replaced. Additionally, the CPD needs to increase the number of carts at some locations district wide.
The City is a significantly larger economy than the Park District, and the pricing they receive is better than what the Park District would receive if it advertised its own solicitation for these non-recycling and recycling waste containers. Therefore, it is in the best interest of the Chicago Park District to take advantage of the City of Chicago's larger buying power and economy of scale by participating in this City of Chicago agreement.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District's Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4.Economic Disclosure Statement ("EDS"): Contractor has submitted a full and complete EDS prior to execution of the contract.