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AUTHORIZATION TO PARTICIPATE IN THE CITY OF CHICAGO CONTRACT 177120 WITH TRANSCHICAGO TRUCK GROUP FOR THE SUPPLY AND DELIVERY OF CAB/CHASSIS TRUCKS WITH AERIAL PLATFORMS, DERRICKS, BUCKETS, AUGERS, AND SERVICE BODIES
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To the Honorable Board of Commissioners of Chicago Park District:
I. Recommendation
Pursuant to the Joint Purchasing Agreement between the Chicago Park District (“CPD”) and the City of Chicago (“City”) and the recommendation from the Director of Facility Management, the Director of Purchasing recommends that the General Superintendent and CEO or his designee approve this request for the purchase of new Cab/Chassis Trucks with Aerial Platforms, Derricks, Buckets, Augers and Service Bodies, for district wide use from City Contract #177120, (SPEC# 1191565) with Patson Inc. d/b/a Transchicago Truck Group, in the amount not to exceed $3,000,000.
II. Contractor Information
Contractor: Transchicago Truck Group
776 N. York Street
Elmhurst, IL 60126
Company Type: Business Corporation
Major Interest: Mr. Douglas P. Cayce 100%
Contract Period: Two (2) Years, with 1 one (1) year extension options or DUR with City of Chicago extensions.
Contract Amount: Not-to-exceed $3,000,000.00, depends upon requirements.
Scope of Services: Purchase of new Cab/Chassis Trucks with Aerial Platforms, Derricks, Buckets, Augers and Service Bodies, for district wide use.
Affirmative Action
Goals: The Minority and Women Owned Participation for this contract include: Good Faith Efforts with the City of Chicago, as well as Good Faith efforts with the Chicago Park District.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Capital and Operating
Fiscal Year: 2024-2027
Funding for successive fiscal years shall be allocated annually
Source of Funds: Capital - Operating
IV. Procurement Information
The City of Chicago publicly advertised the Request for Quotation (RFQ) (viz. IFB) for the purchase of new Cab/Chassis Trucks with Aerial Platforms, Derricks, Buckets, Augers and Service Bodies for RFQ #177120, (SPEC# 119165). Bids were submitted to the City on the due date September 30, 2021. The RFQ, at the time of advertisement, in Section 3.1.4.12, “Participation by Other Local Government Agencies”, named the Chicago Park District as a local government agency that is eligible to participate in the agreement during the contract term and extensions. Accordingly, this solicitation complies with the terms of the Joint Purchasing Agreement.
The Department of Purchasing submitted this joint purchasing request to the Chief Procurement Officer of the City and received his approval to proceed.
V. Explanation
The Department of Facility Management requires a company to supply and deliver new Cab/Chassis Trucks with Aerial Platforms, Derricks, Buckets, Augers and Service Bodies, for district wide use for various repairs, including but not limited to lighting repairs, due to an aging fleet. Tradesman utilized specialized trucks district wide to perform many daily operations, maintenance, and capital improvement projects. It is in the best interest of the Department of Facility Management and the Park District Chicago Park District to take advantage of the City’s larger buying power and economies of scale by entering into joint participation with this agreement with the City of Chicago.
VI. General Conditions
1) Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4) Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS prior to execution of the contract.