Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERFECT MULCH FOR THE SUPPLY AND DELIVERY OF MULCH
SPECIFICATION NO. P-20021
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or his designee to enter into a contract with Perfect Mulch to supply and deliver mulch. This contractor was selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor/Vendor: Perfect Mulch Products, Inc.
410 Main Street
Lemont, IL 60439
Company Type: Illinois Business Corporation
Year Incorporated: 2001
Majority Interest: Frank Fabiano 100%
Contract Period: Two (2) year initial term with three (3) one (1) year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: $217,580.00 for the initial contract term. Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget.
Affirmative Action The Minority- and Women-Owned participating for this contract includes 25% Minority-Owned and 5% Women-Owned.
Scope of Services: To supply and deliver mulch district wide.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2012
Source of Funds: 1.8450.8450.
IV. Procurement Information
Specification Number: P-20021
Date Issued: December 30, 2020
Date of Pre-bid Meeting: N/A
Date Bids Due: January 28, 2021
Number of Bids Received: Three (3)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as an Invitation for Bids (“IFB”). Three (3) bids were received on the due date and time, and were publicly opened and read aloud. The bids were found by the Department of Purchasing (“Purchasing”) to be compliant and responsive. Based on the results of the bid review, it has been determined that the lowest responsive and responsible bidder is Perfect Mulch Products, Inc.
V. Explanation
The Department of Cultural and Natural Resources uses mulch throughout the City of Chicago for maintenance of unpaved trails, hundreds of floral and shrub beds, and an urban forest of 250,000 trees. A contractor is needed in order to provide deliveries of bulk quantities of mulch for maintenance activities citywide. Perfect Mulch Products, Inc., was the lowest responsive bidder to the Invitation for Bid for these services. Therefore, it is in the best interest of the Chicago Park District to award Perfect Mulch Products, Inc., the contract for the supply and delivery of mulch.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractor has submitted full and complete EDS.