Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH AQUA PURE ENTERPRISES, INC. FOR THE SUPPLY AND DELIVERY OF
POOL CHEMICALS AND SUPPLIES DISTRICT WIDE
SPECIFICATION NO. P-13024-R
Body
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or his designee to enter into a contract with Aqua Pure Enterprises, Inc. to supply and deliver pool chemicals and supplies district wide. This contractor was selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Aqua Pure Enterprises, Inc.
1404 Joliet Road, Suite A
Romeoville, IL 60446
Company Type: Business Corporation
Year Incorporated: 1989
Majority Interest: Thomas Todner 33.33%
Todd Todner 33.33%
Deborah Todner 33.33%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options. If the extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: $134,243.00 for the initial contract term. Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year's budget.
Affirmative Action
Goals: The Minority- and Women-Owned Participation has been waived for this project.
Scope of Services: To supply and deliver pool chemicals and supplies for use at indoor and outdoor pools throughout the CPD.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2014
Source of Funds: 001.8485.8485.620010
IV. Procurement Information
Specification Number: P-13024-R
Date Advertised: January 15, 2014
Date of Pre-bid Meeting: DNA
Date Bids Due: February 18, 2014
Number of Bids Received: 3
Bid Evaluation Detail: Lowest responsible and responsive bidder.
This contract was advertised as an Invitation for Bid ("IFB"). The Department of Purchasing ("Purchasing") twice previously advertised this IFB, and on both occasions, no bids were received. After both bids, Purchasing surveyed firms that downloaded the IFB but declined to submit a bid and learned compliance was the concern. On April 1, 2013 the General Superintendent approved a complete waiver of the MBE 25% and WBE 5% compliance goals. There were four (4) categories for bid, and bidder(s) could bid on one, some, or all categories. During the bid period, Purchasing issued an amendment that added line items to the bid. Three (3) bids were received, open publicly and read aloud on the bid due date. Two (2) bids failed to acknowledge the amendment on the bid Signature Page and did not submit the revised bid pages with their bid. Consequently, these two (2) bids were found by Purchasing to be non-responsive and removed from consideration. Accordingly, one (1) bid was found by Purchasing to be both
responsive and responsible. The Department of Facility Management carefully reviewed the one bid relative to the project scope and total cost. Based on the results of the bid review, it has been determined that the lowest responsive and responsible bidder is Aqua Pure Enterprises, Inc.
V. Explanation
District wide, the Department of Facility Management maintains 26 indoor pools and 50 outdoor pools. This maintenance requires various pool chemicals and supplies. Awarding a contract for these materials will ease ordering and expedite material receipt.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District's Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of all agreements authorized herein.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4.Economic Disclosure Statement ("EDS"): Contractor has submitted a full and complete EDS prior to execution of the contract.