TITLE
AUTHORIZATION TO ENTER INTO A CONTRACT WITH AQUA PURE ENTERPRISES INC. FOR POOL CHEMICALS AND RELATED SUPPLIES: SUPPLY AND DELIVERY
SPECIFICATION NO. P-25000
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
It is recommended that an order be entered authorizing the General Superintendent or their designee to enter into a contract with Aqua Pure Enterprises, Inc. for the supply and delivery of Pool Chemicals and Related Supplies, districtwide. The contractors were selected pursuant to a publicly advertised Invitation for Bid (“IFB”). No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Awardee(s): Aqua Pure Enterprises, Inc.
1404 Joliet Road, Suite A
Romeoville, IL 60446
Company Type: Business Corporation
Majority Interest: Todd Todner 50%
Deborah Todner 50%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options. If extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: Not to Exceed (NTE) $316, 615.75 annually. This is a DUR (Depends Upon Requirements) Contract, where the actual annual spending for the initial contract term and each extension term is based on the district’s identified needs, and which is authorized by annual appropriation and subject to each year’s budget. Material costs may increase in extension terms if justified and recommended by the Director of Purchasing.
Compliance
Goals: The Minority and Women Owned Business Enterprise participation for this proposed contract includes 5% MBE and 0% WBE. These percentages represent indirect participation of services through Aqua Pure. Due to unique chemical commodity being procured “direct” participation has not been available.
Scope of Services: For the supply and delivery of Pool Chemicals and Related Supplies, district wide, on an as-needed basis.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent or their designee to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating and Capital
Fiscal Year: 2025
Source of Funds: 001.8485.8485.620010.00001.01.01.00001
IV. Procurement Information
Specification Number: P-25000
Date Advertised: March 3, 2025
Date Bids Due: March 26, 2025
Number of Bids Received: Three (3)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as an Invitation for Bids (“IFB”), and there was total of four (4) categories for bid, and bidders could bid on one, some, or all categories. Three (3) bids were submitted and were received on the due date and time. The Department of Purchasing (“Purchasing”) reviewed all bids received and found that two (2) bidders were non-responsive, with one (1) bidder being both responsive & responsible. The Department of Facility Management reviewed the bids of the apparent lowest responsive bidders, and it has been determined that Aqua Pure Enterprises, Inc is the lowest responsible and responsive bidder for Categories A, C, D, E. Based on the results of the bid review, it has been determined that the lowest responsive and responsible bidders are as follows:
Category Awardee
Category A - Chemicals Aqua Pure Enterprises, Inc
Category B - Pumps and Related Materials Aqua Pure Enterprises, Inc
Category C - Filters and Pool Equipment Aqua Pure Enterprises, Inc
Category D - Controllers & Related Materials Aqua Pure Enterprises, Inc
V. Explanation
The Department of Facility Management requires a wide variety of pool chemicals and supplies for its daily operation of 27 indoor and 50 outdoor pools, plus multiple water playgrounds and spray features. Pool chemicals and related supplies that will be provided by the Awardee are critical to maintaining them in a safe condition by Facility Management personnel in the daily maintenance and repair of park pool facilities districtwide. Having this contract in place allows the Department of Facility Management to meet operational needs and obtain both routine and emergency materials as necessary, at a fair and reasonable price, while maintaining facility pools and water features. Aqua Pure Enterprises, Inc. has submitted the lowest responsive and responsible bids for the applicable contract categories. Additionally, Aqua Pure Enterprises, Inc. has the experience, capacity, and ability to provide the materials and services required in this contract. Therefore, it is in the best interest of the Chicago Park District to award Aqua Pure Enterprises, Inc., the contract for the applicable categories for the supply and delivery of Pool Chemicals and Related Supplies - districtwide.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The agreement shall contain a provision requiring compliance with Chapter III of the Code of the Chicago Park District (“Governmental Ethics”).
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”): Contractor has submitted full and complete EDS.