TITLE
REQUEST TO EXERCISE THE CONTRACT’S FIRST (1) YEAR EXTENSION OPTION WITH RAE PRODUCTS AND CHEMICALS CORPORATION FOR THE SUPPLY AND DELIVERY OF PAINT AND RELATED SUPPLIES
SPECIFICATION NO. P-24002
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
Pursuant to Chapter XI, Section C.3.a of the Code of the Chicago Park District, the Director of Purchasing and the Director of the Department of Facility Management recommend that an order be entered authorizing the General Superintendent or his designee to exercise the first, (1) year extension option with RAE Products And Chemicals Corporation for the supply and delivery of paint and related supplies, Specification No. P-24002.
II. Initial Award Information
Date of Award: September 11, 2024 - Chicago Park District Board Meeting
Contractor: RAE Products And Chemicals Corporation
11638 S. Mayfield Avenue
Alsip, IL 60803
Company Type: Business Corporation
Majority Interest: Donna Gruenberg 88.75%
Samantha Morek 5.9%
Kurt Gruenberg 5.35%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options. The contract execution date was December 6, 2024 with an expiration date of December 5, 2025. This is the first extension option request, if the extension option is exercised, the effective date will be December 6, 2025 through December 5, 2026.
Contract Amount: Not-to-exceed $500,000.00 annually and is DUR (depends upon requirements). Expenditure for services under the extension term will be authorized by annual appropriation and subject to the year’s budget.
Scope of Services: Supply and delivery of paint and related supplies, on an as-needed basis.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Performance to Date:
RAE Products And Chemicals Corporation has met the expectations under this contract in the first, one-year term to supply and deliver paint and related supplies for districtwide use to the Chicago Park District. Furthermore, they have the capacity to meet the delivery requirements and have done so in a timely and efficient manner for the Chicago Park District and maintained good standing as a vendor.
IV. Current Expenditures: (12/06/2024 - 9/05/2025) Initial Contract Term Start to Date
Contract Start Date: December 6, 2024
Contract End Date: December 5, 2025
Spend Amount: $67,186.13 Total
Current
Compliance: The Minority and Women-Owned Business Enterprise (MBE/WBE) participation compliance goals are 25% MBE and 5% WBE. During the initial term of their contract, the vendor has achieved 28% MBE and 72% WBE participation. RAE Products is a WBE owned vendor.
VI. Explanation of Recommendation
The Chicago Park District requests approval by the Board to authorize the first, (1) year extension option to RAE Products And Chemicals Corporation for a new contract end date of December 05, 2026.
The Department of Facility Management is responsible for repairing and maintaining Chicago Park District facilities and parks districtwide and require a company to supply and deliver paint and related supplies to perform these responsibilities. These supplies are necessary for Facility Management staff to maintain facilities that often have heavy use and require ongoing upkeep and maintenance.
Therefore, it is in the best interest of the Chicago Park District to award RAE Products And Chemicals Corporation, the first (1) year extension option for the contract for the supply and delivery of paint and related supplies, district wide.
V. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The agreement shall contain a provision requiring compliance with Chapter III of the Code of the Chicago Park District (“Governmental Ethics”).
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractor has submitted full and complete EDS.
d complete EDS.