TITLE
AUTHORIZATION TO ENTER INTO CONTRACTS WITH MARCO SUPPLY CO., D/B/A JOHNSON PIPE AND SUPPLY AND LITTMANN INDUSTRIES, INC. FOR THE SUPPLY AND DELIVERY OF SUPPLEMENTAL PLUMBING SUPPLIES
SPECIFICATION NO. P-22009
Body
To: The Honorable Board of Commissioners of the Chicago Park District:
It is recommended that an order be entered authorizing the General Superintendent or their designee to enter into a contract with two companies for the Supply and Delivery of Supplemental Plumbing Supplies-District Wide. These contractors were selected pursuant to a publicly advertised Invitation for Bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Marco Supply Co, Inc d/b/a Johnson Pipe & Supply Co., Inc.
999 West 37th Street
Chicago, IL 60609
Company Type: Illinois Business Corporation
Majority Interests: Lance Marco 98%
Leslye Botta 2%
Contractor: Littman Industries, Inc.
529 W. Wrightwood Avenue
Elmhurst, IL 60126
Company Type: Illinois Business Corporation
Majority Interest: Barry Littman 50%
Audrey Kitral 50%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options.
Contract Amount: Not to exceed $612,382.60 for the initial contract term (see below for amounts by category). Expenditures for services under each extension term will be authorized by annual appropriation and subject to each year’s budget. DUR contract.
Affirmative Action
Goals: The Minority and Women Owned Business Enterprise participation for this contract includes: 25% MBE and 5% WBE.
Scope of Services: For the supply and delivery of Supplemental Plumbing Supplies to the Chicago Park District, on an as-needed basis.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2023
Source of Funds: 001.8485.8485.620020.1.1.1.1
IV. Procurement Information
Specification Number: P-22009
Date Advertised: December 29, 2022
Date Bids Due: February 3, 2023
Number of Bids Received: Three (3)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as an Invitation for Bids (“IFB”), and there a total of 8 categories for bid, and bidders could bid on one, some, or all categories. Three (3) bids were submitted and were received on the due date and time, and were publicly opened and read aloud. The Department of Purchasing (“Purchasing”) reviewed all (3) three bids received and found one bidder to be non-compliant and responsive, and two bidders being compliant and responsive. The Department of Facility Management reviewed the bids of each category and of the apparent lowest responsive bidders and found them to be fair and reasonable. Additionally, this IFB was advertised for 37 calendar days providing prospective bidders with reasonable time to respond. Accordingly, based on the results of the bid review, it has been determined that the lowest responsive and responsible bidders are as follows:
Category Awardee Amount
CATEGORY A - PVC Pipe & Fittings Johnson Pipe and Supply $94,559.46
CATEGORY B - Copper Johnson Pipe and Supply $187,373.59
CATEGORY C - Galvanized Pipe Fittings Johnson Pipe and Supply $23,361.22
CATEGORY D - Faucet, Valves & Stops Johnson Pipe and Supply $83,147.06
CATEGORY E - Drainage Products Johnson Pipe and Supply $7,072.69
CATEGORY F - Pool Parts Littman Industries $61,324.00
CATEGORY G - Washroom & Materials Johnson Pipe and Supply $142,845.09
CATEGORY H - Hangers & Fasteners Johnson Pipe and Supply $10,729.49
V. Explanation
The Department of Facility Management is responsible for repairing and, maintaining Chicago Park District facilities, district wide and requires the services of companies that supply plumbing supplies to perform this responsibility on an as needed basis year round. Having to maintain several hundred facilities district wide, which have heavy use and require constant upkeep and maintenance, having these contracts in place will allow the Department of Facility Management to expeditiously meet its operational needs at a fair and reasonable price. Further, the supplies are varied and required for both indoor and outdoor maintenance including: faucets, valves, pipe of all types and sizes, fittings, toilets and washroom materials and drainage products.
Both Marco Supply Co., d/b/a Johnson Pipe and Supply and Littmann Industries, Inc. has the experience, capacity, and ability to supply and deliver the supplemental plumbing supplies to the Chicago Park District. Further, they have the capacity to meet the delivery requirements of the Chicago Park District.
Therefore, it is in the best interest of the Chicago Park District, to award Marco Supply, d/b/a Johnson Pipe and Supply and Littman Industries, Inc. the contract for the applicable categories, for the supply and delivery of Supplemental Plumbing Supplies- district wide, in which they are the lowest responsible and responsive bidder.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”): Contractors have submitted full and complete EDS.