TITLE
REQUEST TO EXERCISE THE CONTRACT SECOND (1) YEAR EXTENSION OPTION WITH MARCO SUPPLY CO, INC. AND LITTMAN INDUSTRIES, INC. FOR SUPPLY AND DELIVERY OF SUPPLEMENTAL PLUMBING SUPPLIES
SPECIFICATION NO. P-22009
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
I. Initial Award Information
Date of Award: March 15, 2023 - Chicago Park District Board Meeting
Contractor: Marco Supply Co, Inc
d/b/a Johnson Pipe & Supply Co., Inc.
999 West 37th Street
Chicago, IL 60609
Company Type: Illinois Business Corp
Majority Interest: Lance Marco 93%
Leslye Botta 7%
Contractor: Littman Industries, Inc.
529 W. Wrightwood Avenue
Elmhurst, IL 60126
Company Type: Illinois Business Corp
Majority Interest: Barry Littman 50%
Audrey Kitral 50%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options. If extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: Not to exceed $612,382.60 for the initial contract term (see below for amounts by category). Expenditure for services under each extension term will be authorized by annual appropriation and subject to each year’s budget. DUR (depends upon requirements) Contract.
Scope of Services: For the supply and delivery of Supplemental Plumbing Supplies to the Chicago Park District, on an as-needed basis.
AWARD BY CATEGORIES (DUR)
Category Awardee Amount
Category A PVC Pipe & Fittings Johnson Pipe and Supply $94,559.46
Category B Copper Johnson Pipe and Supply $187,373.59
Category C Galvanized Pipe Fittings Johnson Pipe and Supply $23,361.22
Category D Faucet, Valves & Stops Johnson Pipe and Supply $83,147.06
Category E Drainage Products Johnson Pipe and Supply $7,072.69
Category F Pool Parts Littman Industries $61,324.00
Category G Washroom & Materials Johnson Pipe and Supply $142,845.09
Category H Hangers & Fasteners Johnson Pipe and Supply $10,729.49
II. Performance to Date:
Both Marco Supply Co., d/b/a Johnson Pipe and Supply, and Littmann Industries, Inc., have met the expectations under this contract in the first year to supply and deliver plumbing supplies to the Chicago Park District. Furthermore, they have the capacity to meet the delivery requirements of the Chicago Park District.
Both Marco Supply Co., d/b/a Johnson Pipe and Supply, and Littmann Industries, Inc., has maintained good standing as contractors and performed their duties in an efficient and timely manner.
III. Current Expenditures: (5/16/2024 - 3/31/2025)
Contractor: Marco Supply Co, Inc
d/b/a Johnson Pipe & Supply Co., Inc.
Amount: $237,202.67 (Purchase Orders Paid During Time Period)
Contractor: Littman Industries, Inc.
Amount: $0
IV. Current MBE/WBE Compliance
Original
Goals: The Minority and Women Owned Business Enterprise participation for this contract includes: 25% MBE and 5% WBE.
Current
Compliance: Marco Supply Co, Inc
d/b/a Johnson Pipe & Supply Co., Inc
MBE - 31 %
WBE - 7 %
Littman Industries, Inc - 0%
The percentages shown are against paid contract spend. The opportunity for direct and indirect M/WBE spend are limited for these commodity purchases.
V. Explanation of Recommendation
The Chicago Park District requests approval by the Board to authorize the second (2)-year extension option to Marco Supply Co., d/b/a Johnson Pipe and Supply, and Littmann Industries, Inc for a new contract end date of May 16, 2026.
The Department of Facility Management is responsible for repairing and maintaining Chicago Park District facilities districtwide and requires the services of companies that provide plumbing supplies in order to perform this responsibility on an as-needed basis year-round. Having these contracts in place will allow the Department of Facility Management to expeditiously meet its operational needs at fair and reasonable prices to maintain several hundred facilities districtwide that have heavy use and require constant upkeep and maintenance. Furthermore, the supplies are varied and required for both indoor and outdoor maintenance including faucets, valves, pipes of all types and sizes, fittings, toilets and washroom materials, and drainage products.
Therefore, it is in the best interest of the Chicago Park District to grant the second of four one- year extension options, with the negotiated prices and no change to the contract value, to the awarded contracted vendors of Marco Supply Co., d/b/a Johnson Pipe and Supply, and Littmann Industries, Inc for the applicable categories.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The agreement shall contain a provision requiring compliance with Chapter III of the Code of the Chicago Park District (“Governmental Ethics”).
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractor has submitted full and complete EDS.