Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH CHICAGO PESTS LLC FOR PEST CONTROL SERVICES - DISTRICTWIDE
SPECIFICATION NO. P-25024
Body
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
Pursuant to Chapter XI, Section C.3.a. of the Code of the Chicago Park District (the “Code”), the Director of Purchasing and the Director of Facility Management recommend that the Board of Commissioners of the Chicago Park District (the “Board”) authorize the General Superintendent or their designee to enter into a contract (the “Contract”) with Chicago Pests LLC (the “Awardee”) for Pests Control Services - Districtwide. The Awardee was selected pursuant to a publicly advertised Target Market Invitation for Bids (“IFB”).
II. Award Information; Authorization
Awardee: Chicago Pests LLC
270 Main Street
Park Forest, IL 60466
Company Type: Illinois Business Corporation
Beneficial Interest: As noted in Section VI (4) below, the Awardee has submitted an Economic Disclosure Statement (“EDS”). As required by Chapter I, Section D.1(a)(1) of the Code, Section II(B)(2) of the Awardee’s EDS discloses the following persons or legal entities having a direct or indirect, current or prospective beneficial interest (including ownership) in excess of 7.5% of the Awardee:
Gilesa Henley 100%
Contract Period: Two (2)-year initial term with four (4) additional one (1)-year extension options. If contract extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: Not to Exceed (NTE) $264,600 annually [$529,200 for the initial 2-year term]. The Contract is a DUR (Depends Upon Requirements) contract, where the actual annual spending for the initial contract term and each contract extension term are based on the Chicago Park District’s identified needs and will be authorized by annual appropriation subject to each year’s budget.
Year one (1) of initial contract term: $264,600
-Category A: North Region $84,168
-Category B: Central Region $86,832
-Category C: South Region $93,600
Year two (2) of initial contract term: $264,600
-Category A: North Region $84,168
-Category B: Central Region $86,832
-Category C: South Region $93,600
Compliance
Goals: The Contract is a target market contract where participation was restricted to Minority Owned Business Enterprises (“MBEs”), Women Owned Business Enterprises (“WBEs”), and joint ventures consisting exclusively of MBEs, WBEs, or both. The Awardee’s bid for the Contract includes 90% participation with the Awardee as a self-performing MBE contractor and 10% WBE participation.
Scope of Services: For monthly and as-needed Pest Control Services in the North, Central, and South Region fieldhouses and facilities.
Authorization: Authorize the General Superintendent or their designee to include other relevant terms and conditions in the written Contract, subject to the review and approval of the General Counsel. Authorize the General Superintendent or their designee to execute the Contract and the Secretary to attest as to the signing of the Contract and keep an original copy of the Contract on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2026-2028
Source of Funds: 001.8485.8485.623130
IV. Procurement Information
Specification Number: P-25024
Date Advertised: July 10, 2026
Date Bids Due: August 5, 2026
Number of Bids Received: 3 Bidders
Bid Evaluation Detail: Lowest responsible and responsive bidder
This Contract was publicly advertised as a Target Market Invitation for Bids (“IFB”), and there was a total of three (3) categories for bid. Three (3) bids were submitted and were received on the due date and time. The Department of Purchasing (“Purchasing”) reviewed all bids received and found all three (3) bidders being both responsive and responsible. The Department of Facility Management reviewed the bid of the apparent lowest responsive and responsible bidder, and it has been determined that the Awardee is the lowest responsible and responsive bidder.
V. Explanation
The Department of Facility Management (“DFM”) oversees Pest Control Services across Chicago Park District (Park District) buildings and facilities districtwide. The DFM oversight includes three (3) Regions (North, Central, and South) with over 175 facilities that require monthly pest control services. In addition to monthly treatments, on-call and emergency services are often needed at various locations. The Awardee is responsible for monitoring, exterminating, and/or removing all pests, insects, rodents, and vermin including, but not limited to: ants, bed bugs, fleas, mice, raccoons, rats, roaches, spiders, squirrels, termites, water bugs, and when necessary, bees and wasp nests. Services primarily occur within Park District fieldhouses (and other specified locations, as needed). Pests found immediately outside a building or facility that pose potential infestation risks are also included in the scope of work. Facilities in all three Regions experience heavy year-round use including camps, programming, competitions, cultural events, and lunch programs. As a result, there is an essential need for prompt, consistent, and high-quality monthly services as well as on-call emergency services to maintain clean, sanitary, and safe environments for patrons. The Awardee must also provide site-specific recommendations to support pest prevention and mitigation and work with the DFM on any necessary modifications to eliminate pest access, food, water, and harborage sources. Chicago Pests LLC has demonstrated the experience, capacity, and capability to provide the services required in this Contract.
Therefore, it is in the best interest of the Park District to award Chicago Pests LLC the Contract for districtwide Pest Control Services.
VI. General Conditions
1) Conflicts: No agreement shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2) Code of the Chicago Park District: The Contract shall be subject to the Code of the Chicago Park District, including but not limited to Chapter III (“Governmental Ethics”).
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Chicago Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/0.01 et seq.
4) Economic Disclosure Statement: Awardee has submitted a full and complete EDS prior to submission to the Board.