TITLE
AUTHORIZATION TO ENTER INTO A CONTRACT WITH MARCO SUPPLY COMPANY, INC. DBA JOHNSON PIPE & SUPPLY COMPANY, INC. AND G & O THERMAL SUPPLY COMPANY, FOR SUPPLY AND DELIVERY OF POOL BOILERS
AND RELATED MATERIALS
SPECIFICATION NO. P-24003
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent or their designee to enter into a contract with Marco Supply Co., Inc, dba Johnson Pipe and Supply Company, Inc. (“Johnson Pipe”) and G & O Thermal Supply Company (“G & O”) for the supply and delivery of Pool Boilers and Related Materials, districtwide. The contractors were selected pursuant to a publicly advertised Invitation for Bid (“IFB”). No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Awardees: Marco Supply Company, Inc. dba
Johnson Pipe & Supply Company, Inc.
999 W. 37th Street
Chicago, IL 60609
Company Type: Business Corporation
Majority Interest: Lance Marco 93%
Leslye Botta 7%
Awardees: G & O Thermal Supply Company
5435 N. Northwest Highway
Broadview, IL 60630
Company Type: Business Corporation
Majority Interest: William Overheide 50%
David Gottfred 50%
Contract Period: One (1) year initial term with four (4) additional one (1) year extension options. If extension options are exercised, funding shall be based upon annual appropriations.
Contract Amount: Not to Exceed (NTE) $365,000 annually
This is a DUR (Depends Upon Requirements) Contract, where the actual annual spending for the initial contract term and each extension term is based on the district’s identified needs and which is authorized by annual appropriation and subject to each year’s budget. Material costs may increase in extension terms if justified and recommended by the Director of Purchasing.
Compliance
Goals: The Minority and Women-Owned Business Enterprise (MBE/WBE) participation for this contract meets the compliance goals of 25% MBE participation and 5% WBE participation. The proposal for this authorization includes 25% MBE participation and 5% WBE participation from each recommended awardee.
Scope of Services: For the supply and delivery of Pool Boilers and Related Materials, district ide, on an as-needed basis.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent or their designee to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating and Capital
Fiscal Year: 2024
Source of Funds: 001.8485.8485.620020.00001.01.01.00001
IV. Procurement Information
Specification Number: P-24003
Date Advertised: July 26, 2024
Date Bids Due: August 26, 2024
Number of Bids Received: Three (3)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as an Invitation for Bids (“IFB”), and there was one (1) section, with a total of eight (8) categories for bid, and bidders could bid on one, some, or all categories. Three (3) bids were submitted and were received on the due date and time. The Department of Purchasing (“Purchasing”) reviewed all bids received and found all three (3) bidders responsible and responsive, with one bidding 2 categories, one bidding 5 categories and one bidding all 8 categories. The Department of Facility Management reviewed the bids of the apparent lowest responsive bidders, and it has been determined that Johnson Pipe & Supply Company is the lowest responsible and responsive bidder for Categories A, C, D, E, G & H, and G&O Supply is the lowest responsible and responsive bidder for Category B and F. Based on the results of the bid review, it has been determined that the lowest responsive and responsible bidders are as follows:
Category Awardee
A: Energy Rite Boilers Johnson Pipe & Supply
B: Copper Finn 2 Boilers G & O Thermal Supply
C: Ward Catalog - Fittings Johnson Pipe & Supply
D: Wheatland Tube Catalog - Pipe Johnson Pipe & Supply
E: Hoffman Catalog - Steam Traps Johnson Pipe & Supply
F: Armstrong Catalog - Steam Traps G & O Thermal Supply
G: Hammond Catalog - Valves Johnson Pipe & Supply
H: Bell & Gossett Catalog - Assorted Items Johnson Pipe & Supply
V. Explanation
The Department of Facility Management is responsible for repairing and maintaining Chicago Park District facilities districtwide, which include 3 outdoor pools with boilers and 27 indoor pools that require boilers to maintain the water temperature per the Illinois Department of Health’s Swimming Facility Code. The Department of Facility Management requires a variety of pool boilers and materials for its daily operations and requires the services of experienced companies that supply pool boilers and related materials for Trades staff to perform these responsibilities on an as needed basis year-round. Having these contracts in place allows the Department of Facility Management to meet operational needs at a fair and reasonable price, while maintaining facilities that often have heavy use and require constant upkeep and maintenance. The awardee(s) have submitted the lowest responsive and responsible bids for the applicable contract categories. Therefore, it is in the best interest of the Chicago Park District to award Marco Supply Co., Inc, dba Johnson Pipe and Supply Company, Inc. and G&O Thermal Supply Company the contract for the applicable categories for the supply and delivery of Pool Boilers and Related Materials - districtwide.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The agreement shall contain a provision requiring compliance with Chapter III of the Code of the Chicago Park District ("Governmental Ethics").
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractor has submitted full and complete EDS.