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TARGET MARKET CONTRACT AWARD WITH INTER-CITY SUPPLY CO., INC. FOR THE SUPPLY AND DELIVERY OF FLOOR CREW FINISHING MATERIALS AND CONCENTRATED GREEN CLEANING PRODUCTS
SPECIFICATION NO. P-17006
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To: The Honorable Board of Commissioners of the Chicago Park District
It is recommended that an order be entered authorizing the General Superintendent and CEO or his designee to enter into a contract with Inter-City Supply Company, Inc. for the supply and delivery of Floor Crew Finishing Materials and Concentrated Green Cleaning Products. This contractor was selected pursuant to a publicly advertised Invitation for Bids. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Inter-City Supply Company, Inc.
8830 S. Dobson Avenue
Chicago, IL 60609
Company Type: Illinois Business Corporation
Majority Interests: Jackie Dyess 70%
Bernard Armel 30%
Contract Period: One (1) year initial term with three (3) additional one (1) year extension options.
Contract Amount: Not-to-exceed $575,010.30 for the initial contract term (see below for amounts by category.) If the extension options are exercised, funding shall be based upon annual appropriations.
Scope of Services: The supply and delivery of floor crew finishing materials and concentrated green cleaning products on an as-needed basis.
Affirmative Action
Goals: This was a target market solicitation and bidding was restricted to certified MBEs and WBEs. The Minority and Women Owned Business Enterprise participation for this contract include: 95% minority owned and 5% women owned. Inter-City Supply Company (“Inter-City”) is a City of Chicago certified MBE and WBE, and on this contract the MBE participation will be provided by Inter-City.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating and Capital
Fiscal Year: 2017-2018
Source of Funds: 001.8485.8485.620020.1.1.1.1 (Operating)
Capital funding allocated per authorized project
IV. Procurement Information
Specification Number: P-17006
Date Advertised: August 2, 2017
Date Bids Due: August 24, 2017
Number of Bids Received: Three (3)
Bid Evaluation Detail: Lowest responsible and responsive bidder
This contract was publicly advertised as a Target Market Invitation for Bids (“IFB”). There were two categories, and bidders could bid on one or both categories. Three (3) bids were received on the due date and time, and were publicly opened and read aloud. The Department of Purchasing (“Purchasing”) reviewed all bids for responsive and compliance and found one bid to be non-responsive which was removed from consideration. Only one bidder submitted a bid for Category B, and Chapter XI of the Code of the Chicago Park District permits single bid awards where the price submitted was fair and reasonable and where other bidders had a reasonable opportunity to respond. The Department of Facility Management (“DFM”) reviewed the bids for each category and found the bid prices to be fair and reasonable. Further, DFM reviewed the bid from the lowest bidder for each category and determined that they are responsible bidders. Additionally, this IFB was advertised for 22 days and no requests for a time extension were received in Purchasing.
Accordingly, the lowest a responsive and responsible bidder for each category is as follows:
|
Category |
Awardee |
|
A - Floor Crew Finishing Material |
Inter-City Supply Co. |
|
B - Concentrated Green Cleaning Products |
Inter-City Supply Co. |
V. Explanation
The Department of Facility Management maintains buildings, district wide, with hard wood floors, including but not limited to 157 gymnasiums, with both repairs and finishing of existing and new floors. Chicago Park District buildings district wide, have heavy use and require constant upkeep and maintenance of the wood flooring. In addition, the Department of Facility Management is in charge of maintaining north and south region comfort stations which require cleanliness and sanitation for patron use. Pursuant to the goals of the CPD, the Department of Facility Management utilizes concentrated green cleaning products to reduce the amount of waste generated from cleaning operations, thus making the process more sustainable. Having this contract in place will allow Facility Management floor finishing crew and trained attendants to expeditiously obtain both routine and emergency materials, at a fair and reasonable price. Additionally, Inter-City Co. has the capability to supply the materials required in this contract. Therefore, it is in the best interest of the Chicago Park District to award Inter-City Company, Inc. the contract for floor crew finishing materials and concentrated green cleaning products.
VI. General Conditions
1) Conflicts: The Agreement shall not be legally binding on the Chicago Park District if entered into in violation of the provisions of 50 ILCS 105, the Public Officer Prohibited Activities Act.
2) Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part of the agreement.
3) Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to 70 ILCS 1505/17(i).
4) Economic Disclosure Statement (“EDS”). Contractor has submitted full and complete EDS.