TITLE
AUTHORIZATION TO ENTER INTO A CONTRACT WITH CHRISTY WEBBER LANDSCAPES FOR THE 606 MULTIUSE TRAIL SYSTEM MAINTENANCE SERVICES
SPECIFICATION P-22004
Body
To the Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that the General Superintendent and CEO or her designee enter into a contract with Christy Webber Landscapes for the maintenance of the 606 multiuse trail system. The contractor was selected pursuant to a publicly advertised Request for Proposals. No work may commence and no payment shall be made to the contractor prior to the execution of a written agreement.
II. Award Information
Contractor: Christy Webber Landscapes
Company Type: Illinois Business Corporation
Majority Interests: Christy Webber 100%
Contract Term: Two (2) year initial term with three (3) one-year extension options.
Contract Amount: Maintenance services includes work that will be performed on regular ongoing basis and work that is variable which will be performed on an as needed basis, and the amount expended for all of this work will not exceed $1,619,654 for the initial two (2) year term or $809,827 annually. If extension options are exercised, funding shall be based upon available annual appropriations.
Scope of Services: To keep the 606 multiuse trail system in a clean, well-groomed, aesthetically pleasing and well maintained state with healthy, vigorous, thriving plantings at all times. The work comprises two categories: landscape maintenance services and general maintenance services.
The category of landscape maintenance services includes seasonal and ongoing maintenance of landscape elements, including planting beds and plant material, trees, shrubs, groundcover, vines, perennials, ornamental grasses, native herbaceous plantings and turf, and sod. Landscape maintenance services also includes weeding, watering, mulching, pruning, pest and disease management, staking and tying, landscape repair and protection, planting services, and soil testing and remediation as needed.
The general maintenance services category includes maintenance and repair of non-landscape elements, including the irrigation system, concrete bike trail, ramps and gathering spaces, soft-surface running track, aggregate-surface walking paths, benches, boulders, signage, fencing, trash receptacles and other site furniture. General maintenance services also includes snow and ice removal.
Affirmative
Action Goals: The Minority and Women Owned Business Enterprise participation for this contract includes 25% Minority Owned and 5% Women Owned.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2022
Source of Funds: 1.8450.8450.626025.1.1.1.1
IV. Procurement Information
Specification Number: P-22004
Date RFP Advertised: March 11, 2022
Date of Pre-Submittal Meeting: March 15, 2022
Proposals Due Date: April 15, 2022
Number of Proposals Received: Five (5)
This contract was publicly advertised as a Request for Proposals (“RFP”). Five (5) proposals were received on the due date and all proposals were found by the Department of Purchasing (“Purchasing”) to be compliant and responsive.
The Evaluation Committee (“EC”) was comprised of five (5) voting members, all CPD staff, and they began their evaluation of the proposals at their first meeting on May 3rd, They met again on May 6th to discuss the proposals and they also decided to invite the five proposers to oral presentations on May 12th and May 13th. Purchasing received the Best and Final Offers on May 18th, and the EC met on May 18th to continue their evaluation and review of the Best and Final Offers. The EC concluded their evaluation by May 19th.
V. Explanation
The 606 is a transformative project that turned an old railroad embankment into a recreational trail and park. It connects some of Chicago’s most densely populated neighborhoods including Bucktown, Wicker Park, Logan Square and Humboldt Park. The 606 is comprised of the Bloomingdale Trail and several ground-level parks---Churchill Field Park, Walsh Park, Park No. 567 (Milwaukee/Leavitt), and Julia de Burgos Park. Above the street, the trail accommodates walkers, runners, and bikers, and also includes various art installations, educational programming and other amenities. In addition to serving more than 100,000 people who live within walking distance, the 606 has captured the excitement of the entire city.
One of the most distinctive aspects of the 606 is the landscape design, with over 1400 trees and more than 200 plants species along a 2.7 mile stretch. The landscape was designed as a living work or art to visualize Chicago’s famous lake effect with temperature sensitive native flowering trees that bloom in succession from east to west.
This landscape is installed in confined planting beds along the elevated trail, and requires close monitoring and highly specialized maintenance.
The Chicago Park District requires the services of a firm to keep the 606 in a clean, well groomed, well maintained, safe condition at all times. The work to be performed comprises two wide-ranging areas: landscape maintenance services and general maintenance services. Specifically, this work will include, but not be limited to: maintaining all landscape and non-landscape elements, trash and litter removal and snow and ice removal.
Christy Webber Landscapes is an award-winning women-owned business based on the west side of Chicago near the 606 trail system. They have held several previous landscape maintenance contracts with the Chicago Park District and have performed well. They were the landscape installation subcontractor for the Chicago Department of Transportation when the trail system was built, and so they are familiar with the details of the planting plans along the trail system. They submitted a strong proposal with competitive pricing.
Therefore, it is in the best interest of the Chicago Park District to recommend Christy Webber Landscapes for award of the 606 Multiuse Trail System Maintenance Services contract.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The Chicago Park District’s Ethics Code, Chapter III of the Code of the Chicago Park District, shall be incorporated into and made part the agreement.
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS.