TITLE
AUTHORIZATION TO ENTER INTO A CONTRACT WITH FLOOD BROTHERS DISPOSAL COMPANY FOR WASTE COLLECTION AND DISPOSAL SERVICES
SPECIFICATION NO. P-24005
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent and CEO or their designee to enter into a contract with Flood Brothers Disposal Company for Waste Collection and Disposal Services. This contractor was selected pursuant to a publicly advertised Request For Proposals. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Flood Brothers Disposal Company
17 W 609 14th Street
Oakbrook Terrace, IL 60181
Company Type: Illinois Business Corporation
Majority Interest: Carole Flood Trust 36.5%
William K. Flood Trust 36.5%
Robert P. Flood 13%
William K. Flood Jr. 6.5%
Brian J. Flood 6.5%
Kevin P. Flood 1%
Contract Period: One (1) year initial term with Four (4) additional One (1) year extension options.
Contract Amount: Not to exceed $3,828,000 for initial contract term of One (1) year. If the extension options are exercised, funding shall be based upon annual appropriations. DUR contract (depends upon requirements).
Compliance
Goals: The Minority and Women-Owned Business Enterprise (MBE/WBE) participation for this contract meets the compliance goals of 25% MBE participation and 5% WBE participation. The proposal for this authorization includes 25% MBE participation and 7% WBE participation.
Scope of Services: Collect waste at all Chicago Park District District-wide except along the lakefront and transport waste to properly licensed disposal sites and composting facilities.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2024
Source of Funds: 001.8450.8450.623030.00001.01.01.00001
IV. Procurement Information
Specification Number: P-24005
Date Advertised: July 25, 2024
Date Bids Due: September 6, 2024
Date of Pre-Submittal Meeting: N/A
Number of Proposals Received: One (1)
This contract was publicly advertised as a Request for Proposals (“RFP”). One (1) proposal was received on the due date and the proposal was found by the Department of Purchasing (“Purchasing”) to be compliant and responsive.
The Evaluation Committee (“EC”) was comprised of five (5) voting members, all CPD staff. The EC began their evaluation of the proposals at their first meeting on September 23, 2024. They met again on October 4, 2024, and at the end of their meeting they decided to send a request for Best and Final Offers to the proposer. Purchasing received the Best and Final Offers on October 11, 2024. The EC concluded their evaluation unanimously recommending award to Flood Brothers.
V. Explanation
The Department of Cultural and Natural Resources requires the services of a company that will: (i) collect all waste that is deposited in and around Park District cans, carts, compactors, containers, and dumpsters at the locations throughout the Park District except the lakefront; and (ii) transport all waste to properly licensed disposal sites and composting facilities. Translating the narrative summary of the scope of services into numbers, annually, it is estimated that the Awardee will collect and dispose: +/- 7,000 tons of waste, 1,000 tons of recyclable materials, and 1,800 cubic yards of organic herbaceous waste. Further, there are approximately 5,000 containers and dumpsters that the Awardee will have to pick up 4-7 times per week during the peak season, May - September, and 1-3 times per week during the off season, October - April. Lastly, in addition to the collection and disposal of waste and recyclable materials, the Awardee will also provide over 950 dumpsters of different sizes throughout the Park District.
Flood Brothers Disposal Company has the experience, capacity, and ability to provide all of the services required in this contract at a fair price. They are the incumbent and have been providing their services to the Park District since 2009. Further, they have been providing their services for over 40 years to municipalities and businesses throughout the Chicago Metropolitan Area. Additionally, they have a large fleet of diverse trucks, equipped with GPS, to serve the Park District. Lastly, they can provide all the dumpsters required and are able to use up to six disposal and composting facilities during the contract term. Therefore, it is in the best interest of the Chicago Park District to award Flood Brothers Disposal Company the Waste Collection, Disposal, and Recycling Services District Wide contract.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The agreement shall contain a provision requiring compliance with Chapter III of the Code of the Chicago Park District ("Governmental Ethics").
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Contractor has submitted a full and complete EDS prior to execution of the contract.