TITLE
AUTHORIZATION TO ENTER INTO A CONTRACT WITH HOMER INDUSTRIES FOR SUPPLY AND DELIVERY OF ENGINEERED WOOD FIBER PLAYGROUND SAFETY SURFACING MATERIALS
SPECIFICATION NO. P-24006
BODY
To: The Honorable Board of Commissioners of the Chicago Park District
I. Recommendation
It is recommended that an order be entered authorizing the General Superintendent and CEO or their designee to enter into a contract with Homer Industries for the supply and delivery of engineered wood fiber playground safety surfacing materials. This contractor was selected pursuant to an invitation for bid. No work may commence and no payment shall be made prior to the execution of a written agreement.
II. Award Information
Contractor: Homer Industries
13920 Archer Ave.
Lockport, IL 60441
Company Type: Limited Liability Company
Majority Interest: Ronald Reposh 100%
Contract Period: Two (2) year initial term with three (3) additional one (1) year extension options.
Contract Amount: Not to exceed $264,000 for initial contract term of two (2) years. If the extension options are exercised, funding shall be based upon annual appropriations.
Compliance
Goals: The Minority and Women-Owned Business Enterprise (MBE/WBE) participation for this contract meets the compliance goals of 25% MBE participation and 5% WBE participation. The proposal for this authorization includes 25% MBE participation and 5% WBE participation.
Scope of Services: Supply and delivery of engineered wood fiber playground safety surfacing materials.
Authorization: Authorize the General Counsel to include other relevant terms and conditions in the written Agreement. Authorize the General Superintendent to execute the Agreement and the Secretary to attest as to the signing of the Agreement and keep an original copy of the Agreement on file.
III. Budget and Financial Information
Budget Classification: Operating
Fiscal Year: 2025
Source of Funds: 001.8450.8450.620035.0001.01.01.00001
IV. Procurement Information
Specification Number: P-24006
Date Advertised: September 4, 2024
Date Bids Due: October 9, 2024
Date of Pre-Submittal Meeting: N/A
Number of Proposals Received: 1
This contract was publicly advertised as an Invitation for Bids (“IFB”). One (1) bid was submitted and received on the due date and time and were publicly opened and read aloud. The Department of Purchasing (“Purchasing”) reviewed the bid received and found the bidder to be compliant and responsive. The Department of Cultural and Natural Resources reviewed the bid of the apparent lowest responsive bidder and it has been determined that Homer Industries, LLC is the lowest responsible and responsive bidder.
V. Explanation
The Park District maintains more than 500 playgrounds Districtwide. Most of these playgrounds incorporate an engineered wood fiber product which, at the appropriate depth, provides fall attenuation for children using the play equipment.
Maintaining the engineered wood fiber at the proper depth within the playground areas is critical to the Park District’s work to provide safe play environments. This requires the regular addition of engineered wood fiber to the playground areas by the Department of Natural Resources field staff.
VI. General Conditions
1. Conflicts: No agreement authorized herein shall be legally binding on the Chicago Park District if entered into in violation of the provisions of the Public Officer Prohibited Activities Act, 50 ILCS 105/0.01 et seq.
2. Ethics: The agreement shall contain a provision requiring compliance with Chapter III of the Code of the Chicago Park District ("Governmental Ethics").
3. Contingent Liability: Any agreement lawfully entered into for a period of more than one year shall be executory only for the amounts for which the Park District may become liable in succeeding fiscal years pursuant to Section 17(i) of the Chicago Park District Act, 70 ILCS 1505/17(i). All agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year budget.
4. Economic Disclosure Statement (“EDS”): Firm has submitted a full and complete EDS prior to execution of the contract.